The Provision of MOD Medals, Awards and Associated Items

Ministry of DefencecontractFind a TenderRef ocds-h6vhtk-0512b6Procurement Act 2023SME suitableactive
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Estimated value

£15.0m

goods

Awarded value

Suppliers

0

Lots

4

0 awarded

Published

11 Aug 2025

Description

The MOD Medals Office (MODMO) are responsible for the assessment of eligibility and award of Medals and Awards to serving military personnel, in some cases to their next of kin, to retired military personnel and in some cases to their families. The MODMO has a requirement for the provision of Medals, Stars, Clasps, Awards, Clasps, Badges and other Associated items including Ribbon. Items will be called-off as required by the MODMO, there is no guarantee of orders being placed. The requirement will be split into the following Lots, (the bracketed numbers are estimated annual volumes): · Lot 1. WW1 & WW2 Medals; Gallantry Medals; Elizabeth Cross; Meritorious Service Medals; Mounting; Presentation Cases; and Special Engraving. • Lot 2. Inter-war Operational Medals; Current Operational Medals; Commemorative Medals (may include those required by other Government Departments); and Ribbon. • Lot 3. Post WW2 Closed Operational Medals; Long Service & Efficiency Medals; and Medal Boxes. • Lot 4. The HM Armed Forces Veterans Badge and MOD reward and recognition badges and/or coins. The Contractor will be required to undertake 3D scanning and produce stereolithography (.stl) files. The Contractor may be required to manufacture and supply any newly declared Medals, Awards, Clasps, Ribbons and other associated items (this may require the manufacture and supply of large volumes in short timescales). The Contractor may be required to assist the Authority in the design of any new items. The Contractor may be required to manufacture and supply Medals and Awards to other Government Departments. No business whatsoever is guaranteed under any resulting framework agreement or contract indeed there is no guarantee that any framework agreement or contract will be put in place in relation to this notice. This requirement was previously published via Prior Information Notice 2024/S 000-038594 and a market engagement event took place on 16/01/2025

Scope

Reference
713407451
Total value
£15,000,000 excluding VAT
£18,000,000 including VAT
Above the relevant threshold
Commercial tool
Standalone contract
Contract dates
14 May 2026 to 14 May 2028
Possible extension to 14 May 2030

There will be 2 Options to extend the contract Lots by 12 months (2+1+1) making a potential total duration of 4 years.

Main category
goods
CPV classifications
18512200
39561110
Contract locations
UK, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Value for Money IndexThe Value for Money Index - where the overall techncial score (technical evaluation question score, sample score and social value score (the SV score will be weighted to make up over 10% of the overall techncial score) will be divided by the price (item tendered prices will be multiplied by evaluation volumes to produce an overall evaluation price).quality

Participation

Conditions suppliers must meet to bid.

As detailed in the Procurement Specific Questionnaire (previously PQQ), where suppliers will be required to demonstrate that they or their nominated supply chain have the technical ability to meet the requirement of the specified Lot and will be required to meet a min score of NN out of 20.

As detailed in the Procurement Specific Questionnaire (previously PQQ).

As detailed in the Procurement Specific Questionnaire (previously PQQ), where suppliers will be required to demonstarte that they or their nominated supply chain have the technical ability to meet the requirements of the specified Lot.

Submission & procedure

Enquiry deadline
15 Oct 2025, 9:00 am
Submission address
https://contracts.mod.uk/esop/guest/go/opportunity/detail?opportunityId=60163. Responses to the Procurement Specific Questionnaire must be completed and submitted in the Defence Sourcing Portal (DSP) by 10:00 28 Aug 2025. Responses to any Invitation to Tender must also be completed and submitted in the Defence Sourcing Portal. Any clarification questions should also be submitted through the DSP.
Electronic submission
Yes
Procedure
Competitive flexible procedure

Lots · 4 total

Divisions of the contract. Each lot can be awarded separately.

View all →
LotTitleEst. valueStatus
1One£500kactive
2Two£12.0mactive
3Three£2.0mactive
4Four£500kactive