Preliminary market Engagement – HR System - Request for Information

The Police and Crime Commissioner for WarwickshirecontractFind a TenderRef ocds-h6vhtk-0523fdProcurement Act 2023planning
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Estimated value

goods

Awarded value

Suppliers

0

Lots

1

0 awarded

Published

23 May 2025

This is a preliminary market engagement notice

Map the supplier landscape and document your shortlist before opening the tender. The market simulation produces a defensible audit record you can attach to your procurement file.

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Description

Warwickshire Police is considering future options for the provision of its Human Resource Employee Management System including Duties Management. We would therefore like to invite suppliers to provide a summary of their relevant experience providing these applications. This exercise is purely for the purpose of information gathering in order to inform the procurement strategy going forward. It should be noted that any future purchases will be subject to full competitive tendering procedures in accordance with the provisions of the Procurement Act 2023. A full specification of technical, functional and non-functional requirements would be provided within the tender documentation. For the purposes of the Procurement Act 2023 this is considered as a Preliminary Market Engagement exercise, and a transparency notice will be published accordingly on the Central Digital Platform. To respond to this RFI please complete the RFI questionnaire and upload via our tendering portal: https://sell2.in-tend.co.uk/blpd/home

Scope

Reference
WPA25-0036
Commercial tool
Standalone contract
Contract dates
01 Aug 2027 to 31 Jul 2030

3 x 12-month periods

Main category
goods
CPV classifications
48000000
48100000
48450000

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Simple descriptionWeightings are set at ranges which we reserve the right to refine at different stages of the procedure. Stage 1 Participation & Tender (same criteria for both lots) Supplier Information/Central Digital Platform - Pass/Fail Functional & Non-functional Requirements Matrix - Pass/Fail Tender Questions - Technical & Social Value 70% (Published Range 20% - 70%) Pricing 30% (Published Range 30% - 40%) System Demo 0% (Published Range 0% - 30%) The top 3 highest scoring bidders in each lot will be invited to participate in Stage 2 Stage 2 Demo & BAFO (same criteria for both lots) Tender Quality Score (From stage 1) 20% (Published Range 20% - 70%) System Demo 40% (Published Range 0% - 40%) Final Pricing 40% (Published Range 30% - 40%) We reserve the right to refine the award criteria during the procedure prior to inviting final tenders. Full stage details are set out in Section 6 of the Invitation to Tender.price