Secondary school uniform
Estimated value
£732k
Awarded value
—
Suppliers
0
Lots
4
Published
08 Jul 2025
This is a preliminary market engagement notice
Map the supplier landscape and document your shortlist before opening the tender. The market simulation produces a defensible audit record you can attach to your procurement file.
Description
Provision of branded uniform to make sure parents receive best value with regards to price, quality and service. Other branded items may be offered but will not form part of the price criteria evaluation but may score in the quality criteria. The estimated contract value for mandatory items is estimated to be £732,000 over the five year period, with approximately 83% of sales being direct parent to supplier. The Trust intends to award the contract based on the offer which is the most economically advantageous considering quality and price. The Trust does not bind itself to accept the lowest or any quotation submitted and reserves the right to accept all or part of any quotation. Suppliers may decide to only quote for specific schools hence the need to complete a schedule 3A for each school. The Trust will award the contract on a school by school basis.
Scope
- Reference
- CSET Uniform Jan 2026
- Total value
- £732,000 excluding VATAbove the relevant threshold
- Commercial tool
- Standalone contract
- Contract dates
- 01 Jan 2026 to 31 Dec 2028Possible extension to 31 Dec 2030
An additional two years
- Main category
- goods
- CPV classifications
- 18000000
- Contract locations
- North East England, United KingdomNorth West England, United KingdomYorkshire and the Humber, United KingdomEast Midlands, United KingdomWest Midlands, United KingdomEast of England, United KingdomLondon, United KingdomSouth East England, United KingdomSouth West England, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Price | The lowest priced tender shall be awarded the full 30% weighting for price and tenders with a higher price will be scored pro-rata. | cost | 30.00% |
| Quality | Questions are scored on a scale of 0 to 10. Your score will then be divided by the maximum score available (10), and then multiplied by the question weighting to give you a score for each question Please provide details of the procedure you have in place to deal with complaints about the supply and quality of uniforms and relevant escalation process. Detail your returns policy and relevant guarantees. Include the process for items being returned and any associated costs. Detail what payment options you offer, if any, for parents/carers, particularly those that cannot afford to buy uniform in one go? How do you cater for parents with no online or card payment facility (i.e. cash only)? Do you offer any means to support families in cases of hardship or low income? Do you operate a shop in the South Gloucestershire LA area? If so please provide address details and if stock is available in the shop. Detail your delivery charges if applicable? Are there ways to mitigate these costs? If applicable, do you offer a freepost for returns? How does your company assist with the sizing of garments and parents ordering the correct sized garments for their child? How do you manage special measures for non-stock sizes? How do you manage stock levels to minimise shortages? What commitment do you offer to guarantee stock holding through the year? Sustainability explain your approach to environmental sustainability including how you will comply with relevant environmental standards in relation to this contract and any initiatives to improve the environmental impacts of this service? This could include minimising waste and opportunities to re-use or recycle uniforms. Are there any extracurricular / social value activities that you will be able to deliver specifically for this contract that will directly benefit the School or local community? This may include support for school events. Please provide detailed evidence including a case study of any initiatives that you have previously successfully delivered to support this proposal. (Case study reflection can be up to an additional 500 words) Can samples be provided to the schools free of charge to assist in sizing? Please confirm that you have accessed the individual school websites and have quoted the costs based on the current specification. | quality | 70.00% |
Participation
Conditions suppliers must meet to bid.
M1 Confirm that you adhere to the requirements of the Data Protection Act 2018 and General Data Protection Regulation (GDPR) in relation to the processing of personal data and have relevant privacy notices in place M2 That you understand and adhere to the Government Buying Standards for textiles M3 That you have some form of Quality Management system / process to ensure the products provided meet expectations and relevant standards M4 That you have a robust method of managing and accounting stock levels and sales made and can provide reporting of this when required by the school, in accordance with the KPIs and management information detailed in the specification M5 That you have systems in place to acquire Enhanced DBS clearance checks (Including Barred List checks) for a supervising individual when on school premises M6 Where applicable you would be willing to purchase incumbent supplier's stock subject to quality, price, sensible amount/sizes and the relevant product continuing, in accordance with the Exit Plan within the Specification
Submission & procedure
- Enquiry deadline
- 04 Aug 2025, 10:59 pm
- Submission deadline
- 28 Aug 2025, 11:00 am
- Submission address
- https://www.cset.co.uk for full submission details please note email address for return of tender: uniformtender25@cset.co.uk ↗
- Electronic submission
- Yes
- Procedure
- Open procedure
Lots · 4 total
Divisions of the contract. Each lot can be awarded separately.
| Lot | Title | Est. value | Status |
|---|---|---|---|
| 1 | The Castle School | £210k | planned |
| 2 | Downend School | £219k | planned |
| 3 | Mangotsfield School | £203k | planned |
| 4 | Marlwood School | £100k | planned |