PA23 UK3 - PPN for Nairobi Railway City Technical Assistance Project
Estimated value
£9.0m
Awarded value
—
Suppliers
0
Lots
1
Published
16 Sept 2025
This is a preliminary market engagement notice
Map the supplier landscape and document your shortlist before opening the tender. The market simulation produces a defensible audit record you can attach to your procurement file.
Description
Foreign, Commonwealth and Development Office (FCDO) are planning to procure a Technical Assistance contract for Nairobi Railway City Technical Assistance Project (NRC TA) in Kenya. The contract would require the supplier to provide expertise to support Kenya Railways to fully develop and unlock the economic potential of the Railway City Project in Nairobi, Kenya. The Supplier will provide the strategic oversight of the Railway City Project, leadership, stakeholder management to ensure the effective delivery of day-to-day operations of the Contract. This will also include identification, development and delivery of Technical Assistance activities, oversight and management of the Technical Assistance expertise commissioned. The NRC TA contract will contribute to broader national objectives, including stimulating economic growth, generating employment opportunities, expanding future transport capacity, and delivering a mixed used climate resilient project that includes affordable housing in its scope. The route to market for this contract is not yet determined and FCDO will be using market feedback from Preliminary Market Engagement activities to inform the decision. A further Preliminary Market Engagement (PME) Notice (UK2) will be published in due course with the details of Preliminary Market Engagement activities. The route to market stated in this notice is therefore subject to change. FCDO cannot guarantee that interested suppliers will be eligible to participate in the route to market that is ultimately selected.
Scope
- Reference
- ocds-h6vhtk-059b48
- Total value
- £9,000,000 excluding VATAbove the relevant threshold
- Commercial tool
- Standalone contract
- Contract dates
- 31 Mar 2026 to 31 Mar 2028Possible extension to 31 Oct 2030
This contract may be extended by up to 30 months with up to a value of £5000000 subject to need assessment, supplier performance and budget availability.
- Main category
- services
- CPV classifications
- 75211200
- Contract locations
- KE, Kenya
- Particular suitability
- Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Criteria | Technical Criteria Description T1 - Quality of Core Team Structure 10% T2 T2a- Quality of Programme Leadership and Management 10% T2b- Quality of Technical experts 10% T3 Approach and Methodology to service delivery 25% T4 Approach to Partnership, Collaboration, Stakeholder Engagement15% T5 Approach to Monitoring, Innovation, Evidence & Learning 10% T6 Risk Management Approach 10% T7 Innovation for Process Efficiency 10% Total Technical: 100% To mitigate the risk of low-quality bids, a minimum acceptance threshold has been set at a 65% (260 points out of maxinum 400 points) for technical score, in line with the PPQP approach. Bidders must achieve a minimum technical score of 260 and above. | quality | — |
| Commercial evaluation | PPQP assesses the quality of price of each bid on its own merit. It assesses the quantitative relationship between the bidder’s quality score and price. The lowest Price Per Quality Point score wins. The PPQP price will therefore be calculated as: PPQP Price = Core Team Cost (A) + Modelled Call Down Cost (B) A Tiebreaker is incorporated into the evaluation methodology should two or more bidders score the same. The highest technical score wins. If there is a tiebreaker on technical scores, then the highest score T3 wins. | cost | — |
Participation
Conditions suppliers must meet to bid.
LEGAL CAPACITY The Supplier is required to have the legal capacity to operate in Kenya. FINANCIAL CAPACITY Economic and Financial assessment will be based on the Supplier's Financial and Liquidity ratios. Supplier's EFS will be assessed on Pass/Fail basis as per requirement detailed in the Procurement Specific Questionnaire (PSQ) Part 3. A Potential Supplier who lacks the appropriate financial capacity could represent a risk to satisfactory contract delivery. Where financial capacity is in question, the Response may be failed on this basis, irrespective of a Potential Supplier’s performance in other non-financial areas.
Capacity to Meet Kenya Operational Requirements Bidders must confirm that their organisation is able to obtain all necessary registrations, licences, and certifications required to legally operate in Kenya for the delivery of this contract. Bidders must confirm that: 1. Their organisation either already holds the required Kenyan registrations/licences, or 2. will secure all required registrations and licences prior to contract award, at their own cost and responsibility. Requirements may include, but are not limited to: • Certificate of Incorporation (Kenyan or foreign company registration pathway) • Tax Identification Number (PIN/TIN) • Tax Compliance Certificate • Business Operation and/or Trade Licence • NGO Registration Certificate (if applicable) • Additional statutory or sector specific requirements (e.g., Environmental Impact Assessment certificate where relevant) FCDO will require full evidence of compliance prior to contract award.
Submission & procedure
- Enquiry deadline
- 17 Nov 2025, 2:00 pm
- Submission deadline
- 25 Nov 2025, 2:00 pm
- Submission address
- https://fcdo.bravosolution.co.uk ↗
- Electronic submission
- Yes
- Procedure
- Competitive flexible procedure