Supply of iPads to Affinity Learning Partnership

AFFINITY LEARNING PARTNERSHIPcontractFind a TenderRef ocds-h6vhtk-052248Procurement Act 2023SME suitablepending

Estimated value

Awarded value

£219k

Awarded 07 Jul 2025

Suppliers

1

Lots

1

1 awarded

Published

28 Aug 2025

Description

This contract involves the supply and delivery of Apple iPads and accessories to schools within the Affinity Learning Partnership. The supplier will provide the devices, coordinate delivery, and ensure initial configuration where applicable. The contract supports the trust's digital learning strategy.

Scope

Reference
iPads - Academic Year 2025/26
Commercial tool
Standalone contract
Contract dates
31 Jul 2025 to 31 Jul 2026
CPV classifications
30213200
Contract locations
North East England, United Kingdom
North West England, United Kingdom
Yorkshire and the Humber, United Kingdom
East Midlands, United Kingdom
West Midlands, United Kingdom
East of England, United Kingdom
London, United Kingdom
South East England, United Kingdom
South West England, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
PriceEvaluation will be based on the total cost for 850 iPads as per the required specification, inclusive of all accessories, delivery, and any additional charges. Bidders must also confirm unit pricing for any optional future purchases under the terms of the contract.price60.00%
Technical ComplianceBidders must demonstrate that the proposed iPads meet or exceed the minimum technical specification set out in the tender documents. This includes device type, storage capacity, screen size, processor, connectivity, accessories, and warranty. Points will be awarded for full compliance, and additional value (e.g. enhanced warranty, better performance) may receive higher marks.quality25.00%
Delivery and After-Sales SupportEvaluation will consider the supplier's ability to meet the required delivery timeframes for the initial order and ad hoc purchases (within 14 calendar days). This criterion also includes the quality and clarity of the after-sales service, including warranty handling, device replacements, and technical support.quality15.00%

Participation

Conditions suppliers must meet to bid.

Legal and Financial Capacity Conditions of Participation- Suppliers must be able to demonstrate that they have the legal capacity to enter into a public contract and the financial capability to deliver the contract requirements. No audited accounts or evidence of insurance will be required at the selection stage. However, evidence of adequate insurance cover (e.g. public liability and professional indemnity) may be requested prior to contract award. The Contracting Authority reserves the right to undertake proportionate financial checks on the preferred bidder, such as credit reference agency scores or review of financial statements, to assess economic viability prior to award.

Suppliers must demonstrate sufficient technical ability to fulfil the contract requirements. This may include evidence of: Successful delivery of similar contracts involving the supply and delivery of tablet devices at a comparable scale. Capacity to meet delivery deadlines, particularly for ad hoc orders within the specified 2-week period. Experience working with education sector clients or multi-site organisations (desirable but not essential). Ability to provide ongoing technical support and warranty fulfilment. Where specific qualifications, certifications, or standards are referenced in the tender documents, equivalent or comparable alternatives will be accepted, provided the supplier can demonstrate that the alternative offers a similar level of quality, performance, and assurance.

Submission & procedure

Procedure
Open procedure

Award details

Awarded supplier(s), contract period and value as published in the award notice.

Awarded value

£219k

Award date

07 Jul 2025

Contract start

08 Sept 2025

Contract end

01 Aug 2026

Awarded to
SY
CH 02719704