Research Grants Management System

ASTON UNIVERSITYcontractFind a TenderRef ocds-h6vhtk-05e3dbProcurement Act 2023SME suitableclosed for bids
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Estimated value

services

Awarded value

Suppliers

0

Lots

1

0 awarded

Published

19 Nov 2025

Deadline 19 Dec 2025

Description

This procurement will: - deliver a single Service Provider for Aston who will be able to provide a fully functioning Research Grants Management System by December 2026. deliver added value services over the duration of the Contract; - deliver cost certainty for Aston through clearly articulated in the pricing schedule Full details, including the tender documentation and award criteria, can be accessed on ProContract.

Scope

Reference
1104
Total value
£596,000 including VAT
Above the relevant threshold
Commercial tool
Standalone contract
Contract dates
12 Feb 2026 to 11 Feb 2029
Possible extension to 11 Feb 2031

Any subsequent extension to the contract will be agreed between Aston and the Supplier. It is likely that Aston will seek the Supplier to demonstrate improvements and/or price reductions before considering an extension. For any extension(s) to the contract, discussions with the Supplier shall be conducted sufficiently far in advance of the contract expiry date to arrive at an agreed position. The ability to continually meet the University's Key Performance Indicators and service level agreement whilst delivering best value and sustained performance and support will impact the decision to extend.

Main category
services
CPV classifications
72260000
Contract locations
West Midlands, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
CostTotal price for complete implementation, including all licences, project management and ongoing costs over the period of the contract.cost20.00%
QualityFunctional and Non-Functional Requirements.quality80.00%

Submission & procedure

Enquiry deadline
08 Dec 2025, 12:00 pm
Submission deadline
19 Dec 2025, 12:00 pm
Submission address
https://procontract.due-north.com/SupplierRegistration/Register
Electronic submission
Yes
Procedure
Competitive flexible procedure