Re-opening of the Holiday Activities and Food Programme (HAF) Open Framework

Torbay CouncilcontractFind a TenderRef ocds-h6vhtk-0687a2Procurement Act 2023Light-touch servicesSME suitableVCSE suitableactive
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Estimated value

Awarded value

£171k

Awarded 21 Jun 2026

Suppliers

11

9 SME

Lots

5

5 awarded

Published

23 Jun 2026

Description

This is the second successive framework 'Framework 02' in the Holiday Activities and Food Programme (HAF) Open Framework. Torbay Council has been successful in obtaining grant funding by the Department for Education (DfE) to roll out a Holiday Activities and Food Programme for 2026. The purpose of the funding is to ensure that children and young people have access to food and activities over the school holiday periods where they are eligible for Free School Meals. Local Authorities require face-to-face provision over the school holidays. The number of children / young people eligible for the provision is estimated to be around 5,451. As a minimum, it’s expected that roughly 20-25% of those eligible will take up the offer per School Holiday. Torbay Council are procuring an open framework for this requirement. The time period of the framework and the reopening arrangements are subject to confirmed funding from the DfE.

Scope

Reference
CSC25164
Commercial tool
Standalone contract
Contract dates
25 Jul 2026 to 22 Feb 2027
CPV classifications
85300000
55243000
98000000
Contract locations
South West England, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Method StatementsQuality for service and contract delivery. There are 5 method statements in total which add up to percentage weighting.quality70.00%
PricePricing for the first year of provision delivery. Capped at a maximum of £30 per child for this lot.cost30.00%
Method StatementQuality for service and contract delivery. There are 5 method statements in total which add up to percentage weighting.quality70.00%
PricePricing for the first year of provision delivery. Capped at a maximum of £75 per child for this lot.cost30.00%

Participation

Conditions suppliers must meet to bid.

Financial Capacity Confirmation of ability to obtain relevant insurances after contract award but before delivery start Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.

Data Protection Modern Slavery Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.

Submission & procedure

Procedure
Open procedure

Award details· 5 awards

Awarded supplier(s), contract period and value as published in the award notice.

Awarded value

£63k

Award date

21 Jun 2026

Contract start

25 Jul 2026

Contract end

22 Feb 2027

Lots · 5 total

Divisions of the contract. Each lot can be awarded separately.

View all →
LotTitleEst. valueStatus
1Lot 1 - Torquay Based Sites£1.4mcomplete
2Lot 2 - Paignton Based Sites£1.4mcomplete
3Lot 3 Brixham Based Sites£403kcomplete
4Lot 4 Provision for 13-16 year olds£403kcomplete
5Lot 5 - Provision for Children with Complex Send£216kcomplete