Scan4Safety - Supply of IMS & POC Scanning System and Associated Hardware Devices
Estimated value
—
Awarded value
—
Suppliers
38
Lots
4
Published
09 Jun 2026
Description
This procurement is in relation to managing high-risk medical devices and healthcare consumables across the supply chain, in-trust inventory management and point-of-care services which are crucial for enhancing patient safety, supply chain resilience, clinical productivity, and cost efficiency. NHS Supply Chain is inviting interactions with qualified supplier organisations capable of delivering these services as part of the tender process. The tender will establish a framework agreement encompassing the following service requirements: -Inventory Management Systems -Point-of-Care Scanning Systems -Hardware and devices supporting inventory management and point-of-care scanning These categories have been separated into four lots: Lot 1: Inventory Management Systems (IMS) Lot 2: Point-of-Care Scanning Systems (PoC) Lot 3: IMS & PoC Systems Combined Lot 4: Hardware and devices supporting inventory management and point-of-care scanning Suppliers are expected to contribute to the development of final requirements based on their ability to deliver one, two, or all of these services. They may bid for individual Lots or any combination thereof, with no restrictions. Each Lot will be evaluated independently, and inclusion in the framework will be awarded accordingly.
Scope
- Reference
- Project 1623 Scan4Safety
- Commercial tool
- Standalone contract
- Contract dates
- 27 Mar 2026 to 26 Mar 2030
- CPV classifications
- 484300004800000048100000722270003021613030216110
- Contract locations
- UK, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Audit | Referring to Annex 1G (Qualitative Questions), please detail how your solution can provide audited evidence of user actions for Freedom of Information Requests and Internal Requests | quality | 10.00% |
| Merging of Stock/Clinical Areas | Referring to Annex 1G (Qualitative Questions), please detail how your solution manages the merging of stock/clinical services | quality | 15.00% |
| Messaging | Referring to Annex 1G (Qualitative Questions), please detail your process for end user notifications of system downtime and new releases | quality | 10.00% |
| Order Failure | Referring to Annex 1G (Qualitative Questions), please detail in steps taken on how an end user would be able to pick through data in the scenario of an order that had not been delivered | quality | 15.00% |
| Product Range Change | Referring to Annex 1G (Qualitative Questions), please detail in steps how your solution would support a product range change, from the first notification to the change being completed (this includes the number of clicks taken any messages etc) | quality | 10.00% |
| Social Value | Please see Annex 1G for Social Value Questions. | quality | 10.00% |
| Commercial Envelope | Financial scores will be calculated on a total aggregated price basis, across the three Trust sizes detailed within Annex 1F. The Tender with the lowest price submitted will be awarded the full 30% financial score. Subsequent Tenders will be awarded a percentage of the 30% financial score on a pro-rata basis from the top scoring price | price | 30.00% |
| Technical | — | quality | 60.00% |
| Commercial | — | price | 30.00% |
| Social Value | — | quality | 10.00% |
Submission & procedure
- Procedure
- Open procedure
Award details· 4 awards
Awarded supplier(s), contract period and value as published in the award notice.
Awarded value
—
Award date
04 Jun 2026
Contract start
23 Jun 2026
Contract end
23 Jun 2030
Lots · 4 total
Divisions of the contract. Each lot can be awarded separately.
| Lot | Title | Est. value | Status |
|---|---|---|---|
| 1 | Inventory Management Systems (IMS) | £200.0m | complete |
| 2 | Point-of-Care Scanning Systems (PoC) | £200.0m | complete |
| 3 | IMS & PoC Systems Combined | £200.0m | complete |
| 4 | Hardware and devices supporting inventory management and point-of-care scanning | £200.0m | complete |