Scan4Safety - Supply of IMS & POC Scanning System and Associated Hardware Devices

contractFind a TenderRef ocds-h6vhtk-052b07Procurement Act 2023SME suitableVCSE suitableactive

Estimated value

Awarded value

Awarded 04 Jun 2026

Suppliers

38

34 SME

Lots

4

4 awarded

Published

09 Jun 2026

Description

This procurement is in relation to managing high-risk medical devices and healthcare consumables across the supply chain, in-trust inventory management and point-of-care services which are crucial for enhancing patient safety, supply chain resilience, clinical productivity, and cost efficiency. NHS Supply Chain is inviting interactions with qualified supplier organisations capable of delivering these services as part of the tender process. The tender will establish a framework agreement encompassing the following service requirements: -Inventory Management Systems -Point-of-Care Scanning Systems -Hardware and devices supporting inventory management and point-of-care scanning These categories have been separated into four lots: Lot 1: Inventory Management Systems (IMS) Lot 2: Point-of-Care Scanning Systems (PoC) Lot 3: IMS & PoC Systems Combined Lot 4: Hardware and devices supporting inventory management and point-of-care scanning Suppliers are expected to contribute to the development of final requirements based on their ability to deliver one, two, or all of these services. They may bid for individual Lots or any combination thereof, with no restrictions. Each Lot will be evaluated independently, and inclusion in the framework will be awarded accordingly.

Scope

Reference
Project 1623 Scan4Safety
Commercial tool
Standalone contract
Contract dates
27 Mar 2026 to 26 Mar 2030
CPV classifications
48430000
48000000
48100000
72227000
30216130
30216110
Contract locations
UK, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
AuditReferring to Annex 1G (Qualitative Questions), please detail how your solution can provide audited evidence of user actions for Freedom of Information Requests and Internal Requestsquality10.00%
Merging of Stock/Clinical AreasReferring to Annex 1G (Qualitative Questions), please detail how your solution manages the merging of stock/clinical servicesquality15.00%
MessagingReferring to Annex 1G (Qualitative Questions), please detail your process for end user notifications of system downtime and new releasesquality10.00%
Order FailureReferring to Annex 1G (Qualitative Questions), please detail in steps taken on how an end user would be able to pick through data in the scenario of an order that had not been deliveredquality15.00%
Product Range ChangeReferring to Annex 1G (Qualitative Questions), please detail in steps how your solution would support a product range change, from the first notification to the change being completed (this includes the number of clicks taken any messages etc)quality10.00%
Social ValuePlease see Annex 1G for Social Value Questions.quality10.00%
Commercial EnvelopeFinancial scores will be calculated on a total aggregated price basis, across the three Trust sizes detailed within Annex 1F. The Tender with the lowest price submitted will be awarded the full 30% financial score. Subsequent Tenders will be awarded a percentage of the 30% financial score on a pro-rata basis from the top scoring priceprice30.00%
Technicalquality60.00%
Commercialprice30.00%
Social Valuequality10.00%

Submission & procedure

Procedure
Open procedure

Award details· 4 awards

Awarded supplier(s), contract period and value as published in the award notice.

Awarded value

Award date

04 Jun 2026

Contract start

23 Jun 2026

Contract end

23 Jun 2030

Lots · 4 total

Divisions of the contract. Each lot can be awarded separately.

View all →
LotTitleEst. valueStatus
1Inventory Management Systems (IMS)£200.0mcomplete
2Point-of-Care Scanning Systems (PoC)£200.0mcomplete
3IMS & PoC Systems Combined£200.0mcomplete
4Hardware and devices supporting inventory management and point-of-care scanning£200.0mcomplete