Planned Preventative Maintenance
Estimated value
£2.0m
Awarded value
—
Suppliers
0
Lots
2
Published
23 Jun 2026
This is a preliminary market engagement notice
Map the supplier landscape and document your shortlist before opening the tender. The market simulation produces a defensible audit record you can attach to your procurement file.
Description
Exeter City Council is undertaking this procurement to establish a 4-year Planned Preventative Maintenance (PPM) contract ,with up to 4 further 12-month extensions, covering all Council service areas under a single tender, structured into two Lots: Lot 1 - Mechanical, Electrical & F-Gas • Electrical systems (e.g. switchgear testing, thermography, controls & automation) • Mechanical services (heating, ventilation, air conditioning, water systems, gas) • F-Gas and refrigeration systems Lot 2 - Specialist Compliance Services • Life safety systems (e.g. fire/smoke dampers, air quality, gas detection) • Standby power, protection equipment, and calibration services • Ventilation systems, duct cleaning, and waste pumps The purpose of this procurement is to ensure the effective, efficient, and compliant maintenance of Council assets, reducing reactive repairs and extending asset life through proactive servicing.
Scope
- Reference
- PR352025
- Total value
- £2,000,000 excluding VAT£2,400,000 including VATAbove the relevant threshold
- Commercial tool
- Standalone contract
- Contract dates
- 30 Sept 2026 to 30 Sept 2030Possible extension to 30 Sept 2034
Four options to extend for up to 12 months each.
- Main category
- services
- CPV classifications
- 50700000
- Contract locations
- South West England, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Question 1 - Service Delivery Model 25% Question 2 - Planned Maintenance, Statutory Testing & Reactive Works 25% Question 3 - Compliance, Quality Assurance & Health and Safety 15% Question 4 - Asset Data, Reporting & Contract Management 15% Question 5 - Mobilisation & Risk Management 10% Question 6 - Environment & Sustainability 5% Question 7 - Social Value 5% | quality | 70.00% |
| Price | Lowest Compliant Price | price | 30.00% |
Submission & procedure
- Enquiry deadline
- 17 Jul 2026, 4:00 pm
- Submission deadline
- 24 Jul 2026, 11:00 am
- Submission address
- All tender documents will be available exclusively via procurement portal (www.advantageswtenders.co.uk). Registration is free of charge. Direct Link (LIVE FROM 25 JUNE 2026) - https://procontract.due-north.com/Advert?advertId=1ac91879-136f-f111-813c-005056b64545&p=69ce52d6-e03c-e511-80ed-000c29c9ba21
- Electronic submission
- Yes
- Procedure
- Open procedure
Lots · 2 total
Divisions of the contract. Each lot can be awarded separately.
| Lot | Title | Est. value | Status |
|---|---|---|---|
| 1 | Mechanical, Electrical & F-Gas | — | planned |
| 2 | Specialist Compliance Services | — | planned |