Finance, Human Resources and Payroll Systems
THE UNIVERSITY OF CHICHESTERcontractFind a Tender ↗Ref ocds-h6vhtk-060d2aProcurement Act 2023SME suitableVCSE suitableclosed for bids
Estimated value
£1.5m
services
Awarded value
—
Suppliers
0
Lots
1
0 awarded
Published
04 Mar 2026
Deadline 10 Apr 2026
Description
Procurement of HR, Finance and Payroll system to succeed existing systems at the end of their term contracts
Scope
- Reference
- HRFINPRoll0004
- Total value
- £1,500,000 excluding VAT£1,800,000 including VATAbove the relevant threshold
- Commercial tool
- Standalone contract
- Contract dates
- 31 Jul 2027 to 31 Jul 2032Possible extension to 31 Jul 2036
Subject to prevailing needs, and market review
- Main category
- services
- CPV classifications
- 4800000072000000
- Contract locations
- UK, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Transition | Coherent, clear explanation of how the migration of current and archive data, and interfacing to feeder or client systems is undertaken, and clarity of associated costs, responsibilities and risks. | quality | 10.00% |
| Finance and Commercial | Coherent costs and Value for Money (VFM) - EG Banding Installation costs System licensing (e.g. Banding to number of Students) Hosting requirements and costs Clarity of add-ons - ie hosting / additional software Clarity of responsibilities for APIs / Data Archive Annuities and support costs / open book accounting / limited increase guarantees / payment scheduling | cost | 30.00% |
| Functional Capabilities | Clarity of functions/components (exactly what is in the costed proposition and where if anywhere this does not complete the specification attached) Clarity of safeguarding functions Clarity of Role Based Access Clarity of Authentication and interoperability with MFA / and Single Sign on mechanisms Component interoperability, and ability to enable agentic & generative AI, automation for analytics AI and Product Roadmap and advance notifications and flexibility of security updates and functional changes Interoperability with protective security systems Management of local and remote access | quality | 40.00% |
| Ongoing Support | Legislative compliance and reporting Functional and security release management Ability / process for responding to incidents | quality | 10.00% |
| Social Values | Eg, demonstrable understanding and analysis of international sustainability in the HEI context, including for example CO2e, and Carbon Zero planning in system development and delivery, and other company activity Compliance with for example the Modern Slavery Act, in the context of partnering with a HEI Understanding of, and commitment to the prevailing government strategies for HEIs - for example Lifelong Learning Entitlement (LLLE) | quality | 10.00% |
Submission & procedure
- Enquiry deadline
- 03 Apr 2026, 10:59 pm
- Submission deadline
- 10 Apr 2026, 11:00 am
- Submission address
- https://help.chi.ac.uk/docs/tenders/ ↗
- Electronic submission
- Yes
- Procedure
- Competitive flexible procedure