The Provision of Reprographic Services

Mayor's Office for Policing and CrimecontractFind a TenderRef ocds-h6vhtk-052043Procurement Act 2023SME suitableactive

Estimated value

£3.0m

services

Awarded value

Suppliers

0

Lots

1

0 awarded

Published

24 Jul 2026

Deadline 19 Aug 2026

Description

The Metropolitan Police Service (MPS) requires the provision of a secure managed reprographics and printing service for the production, copying, scanning and printing of court, evidential and other operational documentation. The service is critical to the delivery of police and criminal justice processes and will be required on a reactive basis to meet operational demand. The appointed supplier will be responsible for providing all equipment, consumables and associated resources necessary to deliver the service, including printing and copying equipment, paper, toner and other consumables. The service must be delivered from supplier-operated premises that meet the MPS's required security standards and are capable of handling sensitive and confidential information. Staff Personnel involved in the delivery of the service must hold, or be capable of obtaining, National Non-Police Personnel Vetting Level 2 (NPPV2) and Counter-Terrorist Check (CTC) prior to the start of the contract.

Scope

Reference
2719
Total value
£2,966,103 excluding VAT
£3,559,324 including VAT
Above the relevant threshold
Commercial tool
Standalone contract
Contract dates
29 Apr 2027 to 29 Apr 2030
Possible extension to 29 Apr 2034

Initial period of 3 years with unilateral option to extend for further periods up to 48 months.

Main category
services
CPV classifications
30120000
79520000
79800000
Contract locations
London, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Technicalquality45.00%
Pricingprice40.00%
BCDRquality2.50%
Securityquality2.50%
Social Valuequality10.00%

Participation

Conditions suppliers must meet to bid.

Tenderers must demonstrate sufficient economic and financial standing to perform the Contract. Assessment will include the completion of the Authority's Financial Viability Risk Assessment Tool. Where a Tenderer does not meet the required financial thresholds, the Authority may consider financial support from a parent company, including provision of a Parent Company Guarantee.

Tenderers must demonstrate that they possess the necessary technical and professional ability to deliver secure reprographic and printing services of a similar scope, scale, value and complexity.

Submission & procedure

Enquiry deadline
07 Aug 2026, 10:59 pm
Submission deadline
19 Aug 2026, 10:59 pm
Submission address
https://metpolice.coupahost.com/quotes/requests/2719
Electronic submission
Yes
Procedure
Open procedure