The Provision of Reprographic Services
Estimated value
£3.0m
Awarded value
—
Suppliers
0
Lots
1
Published
24 Jul 2026
Description
The Metropolitan Police Service (MPS) requires the provision of a secure managed reprographics and printing service for the production, copying, scanning and printing of court, evidential and other operational documentation. The service is critical to the delivery of police and criminal justice processes and will be required on a reactive basis to meet operational demand. The appointed supplier will be responsible for providing all equipment, consumables and associated resources necessary to deliver the service, including printing and copying equipment, paper, toner and other consumables. The service must be delivered from supplier-operated premises that meet the MPS's required security standards and are capable of handling sensitive and confidential information. Staff Personnel involved in the delivery of the service must hold, or be capable of obtaining, National Non-Police Personnel Vetting Level 2 (NPPV2) and Counter-Terrorist Check (CTC) prior to the start of the contract.
Scope
- Reference
- 2719
- Total value
- £2,966,103 excluding VAT£3,559,324 including VATAbove the relevant threshold
- Commercial tool
- Standalone contract
- Contract dates
- 29 Apr 2027 to 29 Apr 2030Possible extension to 29 Apr 2034
Initial period of 3 years with unilateral option to extend for further periods up to 48 months.
- Main category
- services
- CPV classifications
- 301200007952000079800000
- Contract locations
- London, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical | — | quality | 45.00% |
| Pricing | — | price | 40.00% |
| BCDR | — | quality | 2.50% |
| Security | — | quality | 2.50% |
| Social Value | — | quality | 10.00% |
Participation
Conditions suppliers must meet to bid.
Tenderers must demonstrate sufficient economic and financial standing to perform the Contract. Assessment will include the completion of the Authority's Financial Viability Risk Assessment Tool. Where a Tenderer does not meet the required financial thresholds, the Authority may consider financial support from a parent company, including provision of a Parent Company Guarantee.
Tenderers must demonstrate that they possess the necessary technical and professional ability to deliver secure reprographic and printing services of a similar scope, scale, value and complexity.
Submission & procedure
- Enquiry deadline
- 07 Aug 2026, 10:59 pm
- Submission deadline
- 19 Aug 2026, 10:59 pm
- Submission address
- https://metpolice.coupahost.com/quotes/requests/2719 ↗
- Electronic submission
- Yes
- Procedure
- Open procedure