System Fwyd Cynaliadwy (Sir y Fflint) / Sustainable Food System (Flintshire)

Flintshire County CouncilcontractFind a TenderRef ocds-h6vhtk-05ff53Procurement Act 2023Light-touch servicesSME suitableVCSE suitableclosed for bids
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Estimated value

£1.0m

services

Awarded value

Suppliers

0

Lots

1

0 awarded

Published

06 Mar 2026

Deadline 01 Apr 2026

Description

System Fwyd Cynaliadwy - Llwglyd dros y Gwyliau a Gwytnwch Bwyd Cymunedol Mae Cyngor Sir y Fflint yn dymuno penodi darparwr profiadol ac addas i ddylunio, gweithredu a chyflwyno system fwyd cynaliadwy ac sydd heb ei brosesu’n helaeth ledled y Sir. Mae’r broses gaffael hon yn ffurfio rhan bwysig o ddull ehangach y Cyngor at fynd i’r afael ag ansicrwydd bwyd, gwella canlyniadau iechyd deietegol, a chryfhau gwytnwch cymunedol hirdymor. Trosolwg o’r Contract Bydd angen i’r Darparwr llwyddiannus: - Gyflwyno cynnig bwyd fforddiadwy, maethlon ac sydd heb ei brosesu’n helaeth - Darparu bwyd gydol y flwyddyn, gan ddarparu mwy yn ystod cyfnodau gwyliau’r ysgol - Bod yn weithredol am gyfnod cychwynnol erbyn canol mis Gorffennaf 2026 i gefnogi darpariaeth dros wyliau’r haf - Datblygu a gweithredu model ariannol sydd yn gynaliadwy gan leihau cyllid y Cyngor o Flwyddyn 1 (£400,000) i £0 erbyn Blwyddyn 5. - Gweithio’n gydweithredol gyda sefydliadau cymunedol, cyflenwyr lleol a phartneriaid sector cyhoeddus. - Fe fydd y contract yn dechrau ar 1 Mehefin 2026 a bydd yn para am gyfnod o bum mlynedd gydag opsiwn o’i ymestyn am 2 flynedd arall i 31/05/2033 ar yr amod bod model ariannu arall yn cael ei roi ar waith gan y contractwr. Amcanion Strategol Mae’r Cyngor yn chwilio am ddarparwr sydd yn gallu: - Sefydlu dull system gyfan o ran mynediad at fwyd - Gwella iechyd a lles drwy fwyd o safon uchel sydd heb ei brosesu llawer - Cryfhau cadwyni cyflenwi lleol a manteisio ar fudd economaidd lleol - Cyflwyno effaith cymdeithasol ac amgylcheddol y gellir ei fesur - Adeiladu capasiti cymunedol a lleihau dibyniaeth hirdymor Proffil Ariannu Mae’r contract hwn wedi'i strwythuro o amgylch model ariannu sy’n meinhau. Bydd cyllid y Cyngor yn lleihau’n flynyddol dros gyfnod o bum mlynedd. Rhaid i’r rhai sy’n bidio ddangos cynaliadwyedd ariannol credadwy a gallu arallgyfeirio incwm er mwyn sicrhau bod y gwasanaeth yn parhau’n hyfyw y tu hwnt i 5 mlynedd. Sustainable Food System - Holiday Hunger & Community Food Resilience Flintshire County Council is seeking to appoint a suitably experienced provider to design, mobilise and deliver a sustainable, Ultra-Processed Food (UPF) free food system across the County. This procurement forms a key part of the Council’s wider approach to tackling food insecurity, improving dietary health outcomes, and strengthening long-term community resilience. Contract Overview The successful Provider will be required to: - Deliver an affordable, nutritious, UPF-free food offer - Provide year-round access, with enhanced delivery during school holiday periods - Mobilise an initial operational phase by mid-July 2026 to support summer holiday provision - Develop and implement a financially sustainable model reducing Council funding from Year 1 (£400,000) to £0 by Year 5 - Work collaboratively with community organisations, local suppliers and public sector partners - The contract will commence on 1 June 2026 and will run for a period of five years with an option to extend for a further 2 years to 31/05/2033 subject to alternative funding model being put in place by the contractor. Strategic Objectives The Council is seeking a provider that can: - Embed a whole-system approach to food access - Improve health and wellbeing through high-quality, minimally processed food - Strengthen local supply chains and maximise local economic benefit - Deliver measurable social and environmental impact - Build community capacity and reduce long-term dependency Funding Profile This contract is structured around a tapered funding model. Council funding will reduce annually across the five-year term. Bidders must demonstrate credible financial sustainability and income diversification to ensure the service remains viable beyond Year 5.

Scope

Reference
ocds-h6vhtk-05ff53
Total value
£1,000,000 excluding VAT
Above the relevant threshold
Commercial tool
Standalone contract
Contract dates
31 May 2026 to 31 May 2031
Possible extension to 31 May 2033

option to extend for a further 2 years to 31/05/2033 subject to alternative funding models being put in place by the contractor

Main category
services
CPV classifications
55520000
Contract locations
Wales, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Service Design & Mobilisation (including operational capability) Service Design & Mobilisation (including operational capability)quality15.00%
Financial Sustainability & Value for MoneyFinancial Sustainability and Governancequality25.00%
Nutritional Integrity & UPF-free Evidence Nutritional Integrity & UPF-free Evidencequality15.00%
Social ImpactSocial Impactquality25.00%
Social ValueSocial Valuequality20.00%

Submission & procedure

Enquiry deadline
25 Mar 2026, 12:00 pm
Submission deadline
01 Apr 2026, 11:00 am
Submission address
https://supplierlive.proactisp2p.com/Account/LoginInstructions1. Log in to PROACTIS at https://supplierlive.proactisp2p.com2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3. Click the “Sign Up” button at the bottom of the window4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address.5. Please make a note of the Organisation ID and User Name, then click “Register”6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.7. Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all applicable details.8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest.9. In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish)10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.12. In the Finish screen please enter a new password and note all your Login details for future reference.13. Now click “Complete Registration” and you will enter the Supplier Network page.14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one.16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document.17. You can now either create your response”, or “Decline” this opportunity.
Electronic submission
Yes
Procedure
Open procedure