002759 - Choice Based Lettings (CBL), Housing Register and Homelessness System

Durham County CouncilcontractFind a TenderRef ocds-h6vhtk-055453Procurement Act 2023pending

Estimated value

Awarded value

£400k

Awarded 17 May 2026

Suppliers

1

1 SME

Lots

1

1 awarded

Published

18 May 2026

Description

The purpose of this project is to procure a comprehensive solution to support the operation and management of Durham Key Options, the Choice-Based Lettings (CBL) scheme used to advertise and allocate social rented homes across the county. The scheme enables properties from the local authority housing register and a range of partner landlords to be let transparently and efficiently. Collectively, partners within the scheme manage approximately 40,000 homes. The Contract period is for an initial 3-year period, with the option to extend for a further 3 years, subject to satisfactory performance, service continuity, and the Council's future requirements. The anticipated go-live date for the new system is 1st December 2026, following a period of mobilisation and implementation.

Scope

Reference
OPEN2026420
Commercial tool
Standalone contract
Contract dates
14 Jun 2026 to 14 Jun 2029
Possible extension to 14 Jun 2032

The Contract period is for an initial 3-year period, with the option to extend for a further 3 years, subject to satisfactory performance, service continuity, and the Council's future requirements. The anticipated go-live date for the new system is 1st December 2026, following a period of mobilisation and implementation.

CPV classifications
48100000
Contract locations
North East England, United Kingdom

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
System Architecture Diagramquality5.00%
Statement of Worksquality10.00%
Product Roadmap and Developmentquality5.00%
Training and Knowledge Transferquality10.00%
Hypercare and Post Hypercare Supportquality10.00%
System Demonstrationquality15.00%
Desirable System Functionalityquality10.00%
Pricing Schedule• Element 1 - Fixed Price Implementation services - Weighting 12% • Element 2 - Ongoing annual subscription (e.g., subscription, support, hosting, maintenance)- Weighting 12% • Element 3 - Rate Card for additional professional services - Weighting 6% • Element 4 - Desirable System Functionality - Price Weighting 5%price35.00%

Submission & procedure

Procedure
Open procedure

Award details

Awarded supplier(s), contract period and value as published in the award notice.

Awarded value

£400k

Award date

17 May 2026

Contract start

14 Jun 2026

Contract end

30 Nov 2029

Awarded to