Tate Galleries - Staff Onsite Food Solution

TatecontractFind a TenderRef ocds-h6vhtk-056820Procurement Act 2023SME suitableplanning
View buyer

Estimated value

£100k

goods

Awarded value

Suppliers

0

Lots

1

0 awarded

Published

29 Jul 2025

This is a preliminary market engagement notice

Map the supplier landscape and document your shortlist before opening the tender. The market simulation produces a defensible audit record you can attach to your procurement file.

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Description

Until recently, Tate operated a served hot food canteen at Tate Britain and Tate Modern, serving an average of 100 meals per day at both sites, both of which have now closed. As an interim solution, Tate has invested in 2 smart fridges which enable staff to self serve ready meals, sandwiches, salads, snacks etc from the machines which are filled 3x weekly. These smart fridges have been installed at Tate Britain and Tate Modern to a good level of take-up. Tate is committed to exploring whether it is possible to provide a food offer at all 5 sites as described above, and would like to understand from the market as to whether this is feasible with one integrated service provider, and if so, the options available to us. We therefore invite you to complete the below questions which will help us shape our formal approach to the market, intended to take place in late August/early September.

Scope

Reference
ocds-h6vhtk-056820
Total value
£100,000 excluding VAT
£120,000 including VAT
Above the relevant threshold
Commercial tool
Standalone contract
Contract dates
01 Dec 2025 to 30 Nov 2028
Possible extension to 30 Nov 2029

If the contract is performing well, then the contract extension option could be taken up.

Main category
goods
CPV classifications
42933000
55000000
Contract locations
North West England, United Kingdom
Westminster, United Kingdom
Lewisham and Southwark, United Kingdom
South West England, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Qualityquality40.00%
CostTenderers are required to provide a full breakdown of their schedule of costs that they propose to charge Tate in consideration of delivering the services outlined. You should provide this breakdown in your own format; however, you should ensure that your costings are clear and show an annual total cost per site, per year. Please also provide a full outline of your cost model which should include as a minimum: 1. Your monthly management fee, broken down by site 2. Any one-off costs for Year 1 e.g. installation, purchase, commissioning 3. Proposals around utilising Tate's coffee beans in the space e.g. cost per cup and eventual returns to Tate 4. How you might suggest subsiding the cost of items within the offering and typical annual subsidy amounts 5. Any other additional costs. You should submit a total fixed cost for the first 3 years of the contract based on your anticipated cost base and any inflationary factors and provide an inflationary factor to act as the basis for any price negotiation or variation in Years 4 and 5 if taken up.cost60.00%