For the Provision of Conference Chairs to BWUH (Belfast Waterfront Ulster Hall )
Estimated value
£90k
Awarded value
—
Suppliers
0
Lots
1
Published
13 May 2026
Description
The selected contractor will be tasked with providing BWUH with suitable conference seating for ICC Belfast as part of an upgrade to the current furniture inventory. This tender invites responses from qualified candidates for the following: • Supply of seating • Supply of seating transportation systems • Suitable warranty
Scope
- Reference
- ocds-h6vhtk-0697a0
- Total value
- £90,000 excluding VAT£108,000 including VATAbove the relevant threshold
- Commercial tool
- Standalone contract
- Contract dates
- 30 Jul 2026 to 31 Oct 2026Possible extension to 31 Dec 2026
Dates allowed for order
- Main category
- goods
- CPV classifications
- 3911000039153000
- Contract locations
- Northern Ireland, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Project Management | Detail how you will manage and utilise staff to provide a dedicated, consistent service in the delivery of the Contract requirements, ensuring to address the following key aspects in your response: - (i) Methodology: Describe your approach to managing such projects Include a proposed Gantt chart or similar schedule highlighting critical milestones, dependencies, and completion dates. How will you address potential challenges, delays, or disruptions to ensure the project remains on track? (ii) Management Team: Describe the management and service team that will be responsible for delivering this project. Include the roles, qualifications, and relevant experience of key personnel. Provide an organisation chart which demonstrates this structure. (iii) Communication. Explain your communication methodology you will use throughout the project and describe how you will ensure that BWUH and other stakeholders are kept informed and involved during each stage of the project? | quality | 20.00% |
| Sustainability | Explain how your organisation incorporates sustainability practices into your services. Specifically: i. Organisations approach to Sustainability: Describe your organisations initiatives aimed to reduce environmental impact, such as minimising waste, conserving energy, or reducing emissions. Provide examples of how your organization has delivered environmentally responsible solutions in similar projects, and outline the outcomes achieved ii. Sustainable Products: Describe how the sustainability journey of the manufacture of the product. Such as; Materials sustainability, Product Lifecycle, Upholstery, frame materials, recyclability. | quality | 20.00% |
| Service Delivery | Describe your approach to procuring the equipment required as part of this project. Specifically: (i) Equipment Supply: Describe your organisation's access to furniture products and vendors and any relationships / partnerships you have with vendors or please indicate if you are the manufacture. (ii) Procurement Approach: Explain how your procurement process will guarantee the timely supply of materials and equipment, particularly in light of potential supply chain challenges. (iii) Aftercare Service: Describe the aftercare services you will provide following project completion, including details of any warranties, maintenance plans, or extended support agreements included in your proposal. | quality | 20.00% |
| Cost | — | cost | 40.00% |
Participation
Conditions suppliers must meet to bid.
Tenderers must demonstrate that they have the legal and financial capacity to deliver the contract requirements described within the procurement documents. Tenderers must confirm that they are not subject to any mandatory or discretionary exclusion grounds under the Procurement Act 2023. The successful tenderer will be required to maintain appropriate levels of insurance throughout the contract period, including: • Employers Liability Insurance: minimum £10 million • Public Liability Insurance: minimum £10 million • Professional Indemnity Insurance: minimum £2 million Equivalent insurance arrangements or evidence of ability to obtain such cover prior to contract award will be accepted. Tenderers may be required to provide evidence of financial standing, including turnover information or other appropriate financial information relevant to the scale of the contract.
Tenderers must demonstrate relevant experience in the supply and delivery of commercial-grade furniture or capital equipment of a similar nature and scale. Tenderers are required to provide details of at least two comparable projects delivered within the previous five years, including client references where available. Tenderers must demonstrate the capability to provide: • Commercial-grade conference seating suitable for heavy daily use • Compatible transportation and storage solutions • Delivery and implementation support • Warranty and aftercare support Equivalent qualifications, certifications, standards, and evidence of technical competence will be accepted.
Submission & procedure
- Enquiry deadline
- 05 Jun 2026, 10:59 pm
- Submission deadline
- 08 Jun 2026, 10:59 pm
- Submission address
- Suppliers wishing to participate in this procurement must first declare their interest by email to Deirdre.breen@authenticate.ie. www.authenticate.ie Following registration of interest, suppliers will be provided with access to the procurement documents and the electronic tender submission process via the Authenticate e-sourcing portal (SourceDogg). Final tender submissions must be submitted electronically through the Authenticate e-sourcing portal. Submissions by email will not be accepted.
- Electronic submission
- Yes
- Procedure
- Open procedure