Wessex Learning Trust - Provision of Multi-functional Devices

WESSEX LEARNING TRUSTcontractFind a TenderRef ocds-h6vhtk-059d2dProcurement Act 2023SME suitableclosed for bids
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Estimated value

£600k

goods

Awarded value

Suppliers

0

Lots

1

0 awarded

Published

18 Sept 2025

Deadline 23 Oct 2025

Description

This tender opportunity has been issued by Wessex Learning Trust (“the Trust”). The proposed contract will be for the provision of Multi-functional Devices (“the service”). It is the Trust’s expectation that the Tenderer shall be responsible for the supply, services and goods to the Trust and will include Multi-Functional Devices (MFD's) and Print Management Software. The Tenderer will be responsible for the supply of hardware, software, consumables, and replacement parts. The Tenderer will also provide installation, maintenance, removal, disposal, and training services to the Trust. The contract is to include 4- hour response time, fixed lease and a service maintenance contract of the MFDs.

Scope

Reference
WLT01.03
Total value
£600,000 excluding VAT
£720,000 including VAT
Above the relevant threshold
Commercial tool
Standalone contract
Contract dates
05 Jan 2026 to 31 Dec 2030
Possible extension to 31 Dec 2031

Option of a further year extension to enable co-terminus end dates of the maintenance contract with the leases

Main category
goods
CPV classifications
30120000
30100000
30121000
30121100
Contract locations
Somerset, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Proposed SolutionProposed Solutionquality20.00%
Implementation ManagementImplementation Managementquality15.00%
Account Support Management & MonitoringAccount Support Management & Monitoringquality20.00%
SustainabilitySustainabilityquality5.00%
PricePriceprice40.00%

Participation

Conditions suppliers must meet to bid.

Financial apprasial consisting of a credit check

Provide 3 relevant previous contract examples To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the contract.

Submission & procedure

Enquiry deadline
23 Oct 2025, 11:00 am
Submission deadline
23 Oct 2025, 11:00 am
Submission address
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=97845&B=
Electronic submission
Yes
Procedure
Open procedure