Tender for the provision of Examinations Workflow Management System

University of West LondoncontractFind a TenderRef ocds-h6vhtk-058ae6Procurement Act 2023SME suitableclosed for bids
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Estimated value

£300k

goods

Awarded value

Suppliers

0

Lots

1

0 awarded

Published

28 Oct 2025

Deadline 01 Dec 2025

Description

This opportunity sits within the London College of Music Examinations (LCME). Established in 1887, LCME offer globally recognised qualifications and awards in music, drama, communications and creative media. The current LCME Examination Management System is a comprehensive SaaS platform that supports the following activities via 3 separate systems: - Face to Face Exams - Written Theory Exams - Digital Recorded Exams - Digital Live Exams - Digital Theory Exams - Publications - CRM The system(s) serves a global user base with complex workflows spanning booking, scheduling assessment, certification and reporting. LCME now wish to further streamline and enhance the exam lifecycle and require a system(s) to manage the exam lifecycle from candidate entry through to assessment and award delivery. LCME require a supplier(s) to deliver two interlinked systems: an Exam Management Platform and a Digital Hosting Solution. This requirement is split into 2 lots.

Scope

Reference
25-303
Total value
£300,000 excluding VAT
£360,000 including VAT
Above the relevant threshold
Commercial tool
Standalone contract
Contract dates
31 Jan 2026 to 30 Jan 2031
Possible extension to 30 Jan 2033

2 x 12 month extensions at the discretion of UWL

Main category
goods
CPV classifications
48000000
48100000
Contract locations
UK, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Commercialcost30.00%
Compliance with technical specificationquality25.00%
Aesthetics and Functional Characteristicsquality30.00%
Account Management and Experience of Staffquality5.00%
Social Valuequality10.00%

Participation

Conditions suppliers must meet to bid.

see tender documents

Submission & procedure

Enquiry deadline
12 Nov 2025, 12:00 pm
Submission deadline
01 Dec 2025, 10:00 am
Submission address
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=99468&B=
Electronic submission
Yes
Procedure
Open procedure