Enterprise Asset Management Program Procurement

Belfast HarbourcontractFind a TenderRef ocds-h6vhtk-05531bProcurement Act 2023Utilities regimeSME suitableactive
View buyer

Estimated value

£1.4m

services

Awarded value

Suppliers

0

Lots

1

0 awarded

Published

01 Aug 2025

Description

Belfast Harbour Commissioners (BHC) is seeking requests to participate from suppliers who are interested in tendering for supply of an Enterprise Asset Management solution (and associated services) to BHC, with integration to BHC's existing finance and procurement system. The solution should include functionality to support Inventory Management, Asset Management and maintenance with integration to BHC's Oracle Fusion ERP system. With the potential to extend capabilities to additional areas in the future. The scope of services should cover the full project life cycle, including Design > Build > Test > Train > Release, followed by post go-live support and maintenance. Only cloud-based Software as a Service (SaaS) solutions will be considered. The solution must be hosted in a recognised cloud environment and fully managed by the successful supplier. The solution: • must include the following core functionality: o asset management; o asset maintenance; o inventory/warehouse management; and o capability to integrate with Oracle Fusion. • should include mobile capabilities. • should include reporting / BI capabilities. • should include other integration capabilities. The solution must integrate with BHC's Oracle Fusion ERP system. The services to be procured under this tender will be the following: 1. Systems Integration (SI) Services. 2. The Information Technology (IT) Technical Solution(s) (along with licences or cloud subscriptions)

Scope

Reference
ocds-h6vhtk-05531b
Total value
£1,450,000 excluding VAT
£1,740,000 including VAT
Above the relevant threshold
Commercial tool
Standalone contract
Contract dates
01 Nov 2025 to 31 Oct 2035
Main category
services
CPV classifications
48000000
72200000
Contract locations
Northern Ireland, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
QualityAs per tender documentation Please note that further criterion and sub-weightings will be detailed in the ITN documentationquality70.00%
PriceAs per tender documentation Please note that further criterion and sub-weightings will be detailed in the ITN documentationprice30.00%

Participation

Conditions suppliers must meet to bid.

Conditions of Participation are as stated in the Pre-Qualification Questionnaire.

Subject to a sufficient number of compliant responses being received, BHC intends (according to the process described in the Pre-Qualification Questionnaire) to invite a maximum of the 4 highest scoring Bidders, following evaluation of PQQ responses, to the ITN stage of the process, provided that BHC, acting at its discretion, reserves the right to invite less than 4 Bidders to negotiate. Where there is a tie for 4th place, all Bidders in 4th place will be invited to negotiate. For the purposes of this exercise, a tie for 4th place is deemed to occur where two or more Bidders have identical scores.

Submission & procedure

Enquiry deadline
18 Jul 2025, 4:00 pm
Submission address
Requests to participate (i.e. completed Pre-Qualification Questionnaires) must be submitted by email to tendersfc@belfast-harbour.co.uk in accordance with the instructions specified in the Pre-Qualification Questionnaire. The pre-qualification documents are available for unrestricted and full direct access, free of charge at https://www.belfast-harbour.co.uk/corporate/tenders Bidders who wish to participate in this tender process will be required to provide their contact details before downloading the pre-qualification documents. Bidders who fail to provide their details to BHC or register in this manner will not receive any clarifications or updated information provided by BHC during the tender process. Bidders are advised not to include marketing information, brochures or links to other documents within their Pre-Qualification Questionnaire responses. Emails which contain suspicious contents or links to third party servers or websites may be quarantined or rejected by the BHC email filtering systems. It is the Bidder's responsibility to ensure that a delivery receipt is received for Pre-Qualification Questionnaire submissions. BHC does not accept any responsibility for the premature opening or mishandling of PQQ documents that are not submitted in accordance with these instructions. Bidders should note that the insurance requirements originally specified by BHC in the pre-qualification documents have been amended and a revised Form B has been made available at the weblink specified. Bidders must review, complete and return this updated Form B as part of their PQQ response."
Electronic submission
No
Procedure
Competitive flexible procedure