Holiday Activity and Food Programme Management
Estimated value
£3.3m
Awarded value
—
Suppliers
0
Lots
1
Published
05 May 2026
Description
Birmingham City Council (the "Council") is seeking to appoint an organisation to deliver the Holiday Activity and Food Programme. This holiday provision is for school aged children from reception to year 11 (inclusive) who receive benefits-related free school meals. For 2026 to 2027, the HAF programme will remain in line with the existing FSM threshold, for the whole of the delivery year (April 2026 – March 2027). From September 2026, when the new FSM expansion takes place, HAF will not be expanded to children from households in receipt of Universal Credit for this delivery period. The contract is estimated to commence on 01 October 2026 and will be in place for a period of 2 years and 6 months (end March 2029) with the option to extend for a further 1 year subject to satisfactory performance and funding availability.
Scope
- Reference
- P0912_2026
- Total value
- £3,286,000 excluding VAT£3,943,199.01 including VATAbove the relevant threshold
- Commercial tool
- Standalone contract
- Contract dates
- 30 Sept 2026 to 31 Mar 2029Possible extension to 31 Mar 2030
Subject to satisfactory performance and funding availability.
- Main category
- services
- CPV classifications
- 1589421079421000794200005524300085311300
- Contract locations
- West Midlands, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | — | quality | 60.00% |
| Social Value | Social Value has been allocated a total weighting of 20%, which will be apportioned on the following basis: Qualitative share of the score (Social Value method statement questions):10% Quantitative share of the score (BBC4SR Action Plan): 10% | quality | 20.00% |
| Price | — | price | 20.00% |
Submission & procedure
- Enquiry deadline
- 26 May 2026, 11:00 am
- Submission deadline
- 04 Jun 2026, 11:00 am
- Submission address
- This procurement is being issued using the Council's e-tendering system 'In-tend' and organisations must ensure that they are registered users. The procurement process will be managed using this system and therefore all bids must be submitted by Tenderers via the 'in-tend' system. https://in-tendhost.co.uk/birminghamcc Registration and use of in-tend is free. All correspondence for this procurement process must be via the in-tend correspondence function and you should not contact any individual directly either by email or by telephone. If you are already a registered user, you do not have to re-register. If you are unable to register with in-tend or are experiencing difficulties, please email the etendering@birmingham.gov.uk. Tender deadline submission is noon on 4th June 2026.
- Electronic submission
- Yes
- Procedure
- Open procedure