Party in the Park 2026
Wokingham Town CouncilcontractFind a Tender ↗Ref ocds-h6vhtk-059571Procurement Act 2023SME suitableVCSE suitableactive
Estimated value
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Awarded value
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Suppliers
1
1 SME
Lots
1
1 awarded
Published
30 Jan 2026
Description
Provision of all aspects of a summer concert
Scope
- Reference
- ocds-h6vhtk-059571
- Commercial tool
- Standalone contract
- Contract dates
- 01 Nov 2025 to 07 Jun 2026Possible extension to 05 Jun 2028
Contract length 1 year (2026) with potential to extend a further two years, to organise Party in the Park in 2027 and 2028. Extensions at the decision of the contracting organisation as soon as possible post the 2026 event and as per the conditions of extension with the contract. Example contract included in the documentation.
- CPV classifications
- 7995200079953000
- Contract locations
- UK, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Alignment with the event specification documentation | The extent to which the proposal meets the specification as detailed in the event specification documentation. This includes aspect such as: * Information on stage choice and construction, lighting and sound provision and power * Information on the provision of welfare facilities for staff and artists and for the public * Information on appropriate waste clearance and refuse facilities * Information on stage screens and filming of the event * Evidence of including provision for broadening access (BSL interpreters, disabled viewing area) * Evidence of consideration of a good range of acts and a recognition that this event needs to be different to other local events * Evidence of including a Master of Ceremonies * Evidence of an understanding of the need to work effectively with Wokingham Town Council, the Licensing Authority and other local stakeholders and partners * Information on suggested marketing plans and an understanding of interaction with WTC on final marketing plans and event branding * Evidence of experience of creating assets including print, web and social media *Evidence that consideration has been given to address any needs of PRS, PPL licences | quality | 31.25% |
| Price | Total price for all aspects of the event | price | 25.00% |
| Evidence of experience of delivering this type of event | The extent to which the tendering organisation has provided: * Clear evidence of experience and capability in running an event of this sort (outdoor, free / no restricted entry), including at least two references from previous clients * Details of previous events run that are either similar, or can demonstrate the capability to adapt experience to deliver this type of event * Any evidence of (relevant) qualifications, awards etc | quality | 18.75% |
| Evidence of understanding of, and provision for, the health and safety aspects of the event | The extent to which the tendering organisation has provided: * Evidence demonstrating an understanding of the need for appropriate management structure, Event Plan and recognition of the required Safety Advisory Group process through Wokingham Borough Council (Licensing Authority) for such public events * Information on provision for security needs e.g. crowd safety/marshalling, SIA trained personnel * Information on the provision of First Aid facilities for the event * Evidence of understanding of the need to assure all aspects of event particularly in relation to managing sub-contractors * Evidence of appropriate insurance cover - Public Liability/Employers Liability at a minimum of £10M * Evidence of assurance in respect to safety of/insurance of all equipment (Own, Sub-contractors, Suppliers, Food traders, Artists) | quality | 18.75% |
| Alignment with the town council's key principles | Evidence of consideration of how the event delivers (or could deliver) against the council's four key principles of: * Being sustainable * Involving Everyone * Fostering Town Pride * Enriching the Community | quality | 6.25% |
Submission & procedure
- Procedure
- Open procedure
Award details
Awarded supplier(s), contract period and value as published in the award notice.
Awarded value
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Award date
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Contract start
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Contract end
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Awarded to