Provision of Supply Agency Services

THE ACADEMIES FOR CHARACTER AND EXCELLENCEcontractFind a TenderRef ocds-h6vhtk-051653Procurement Act 2023SME suitableactive
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Estimated value

Awarded value

Suppliers

6

3 SME

Lots

2

2 awarded

Published

17 May 2026

Description

The contract will be for the provision of supply agency services for all schools belonging to the Trust. The Trust was looking to appoint the three highest scoring Providers who will become part of the Trust's preferred Provider List. This will enable each school to select any Provider from the list in order to book suitable cover for the role(s) required. The Trust will not guarantee any level of supply for each individual Provider on the list and the schools will have the freedom to select whichever Provider they choose to use from this preferred Providers list. It is the Trust's expectation that the Provider shall be responsible for the operation of the supply agency function including: a. Availability of agency workers that have the required levels of competence and experience to cover the booking requests. b. Best Value for money. c. Comprehensive management information and reporting. d. High levels of school satisfaction. e. Consistently high-performance levels which meet or exceed KPI requirements. f. Consolidated invoicing weekly/ monthly as required. g. Expert advice on any legislative requirements related to Agency Workers. The provision of supply agency services is to be delivered at all 20 schools under the Trust.

Scope

Reference
ACE01.62
Commercial tool
Standalone contract
Contract dates
01 Sept 2025 to 31 Aug 2028
Possible extension to 31 Aug 2030

Two further 12 month extensions (3+1+1)

CPV classifications
79620000
Contract locations
Somerset, United Kingdom
South West England, United Kingdom
South West England, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Contract Deliveryquality12.50%
Service Provider Requirementsquality12.50%
Provision of Temporary Workersquality10.00%
Vetting Process & Proceduresquality7.50%
Contract Managementquality12.50%
Financial Arrangementsquality5.00%
Overall Costcost40.00%
Overall Costprice40.00%

Participation

Conditions suppliers must meet to bid.

A financial appraisal will be based upon a credit check Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the requirements indicated below or equivalent: a. The Recruitment and Employment Confederation b. The Association of Professional Staffing Companies c. Standards in Recruitment

Provide 3 relevant previous contract examples To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity and working on more than one site within the contract.

Submission & procedure

Procedure
Open procedure

Award details· 2 awards

Awarded supplier(s), contract period and value as published in the award notice.

Awarded value

Award date

Contract start

Contract end

Lots · 2 total

Divisions of the contract. Each lot can be awarded separately.

View all →
LotTitleEst. valueStatus
LOT-0001Lot 1 Somerset£750kcomplete
LOT-0002Lot 2 Devon & Torbay£750kcomplete