Provision of a Framework Contract Management Solution (Works & Professional Services)

Birmingham City CouncilcontractFind a TenderRef ocds-h6vhtk-067b51Procurement Act 2023closed for bids
View buyer

Estimated value

£600k

goods

Awarded value

Suppliers

0

Lots

1

0 awarded

Published

01 Apr 2026

Deadline 28 Apr 2026

Description

Provision of a Contract Management solution capable of managing two BCC Frameworks for 1. Professional Services and 2. Works, on behalf of Transport and Highways. The Contract Management solution will onboard and manage contracts as services or works are called-off from each of the two Frameworks. The solution MUST be capable of providing support for NEC4 contracts with x, y & z clauses included. The implementation of the solution shall commence in July-August 2026 with a requirement to go-live as soon as practicable. The contract will be in force for a period of 4 years with an opportunity to extend by a further 4 years, then a further opportunity to extend by a further 2 years (a maximum of 10 years). Organisations with a track record and specialty in providing Works and Professional Services Contract Management solutions to local authorities, aligning and adapting their system to suit the diversity of contracts BCC will be engaged with via the Frameworks, are invited to participate in this opportunity. Further details of the requirement and for full instructions about how to respond to this opportunity can be found within the Document set via the Council's Intend Website. https://in-tendhost.co.uk/birminghamcc.

Scope

Reference
PQ0599
Total value
£600,000 excluding VAT
£720,000 including VAT
Above the relevant threshold
Commercial tool
Standalone contract
Contract dates
19 Jul 2026 to 19 Jul 2030
Possible extension to 19 Jul 2036

There will be two consecutive extensions to align with the PS & Works Frameworks the solution will be supporting. The first extension option allows the contract to be extended for an additional 4 years, the second extension option by a further 2 years (4+4+2). Extensions are dependent on the extension of the Works & PS Frameworks the solution will be managing whereby the Frameworks' term is 3+3+2. The extended and the maximum terms for this contract allow call-off contracts to conclude following the expiration of the Frameworks at each break point.

Main category
goods
CPV classifications
48000000
48100000
48219300

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
A1. Solution OverviewWritten Responses to questions about the company, product and how the solution functions according to BCC's specificationquality15.00%
A2. Implementation, Onboarding & Service DeliveryHow the tenderer will support the professional and fully supported implementation of their solution, and how ongoing support and maintenance is delivered.quality15.00%
A3. Adherence to Functional RequirementsHow the proposed product complies with BCC's critical, essential and desirable functional criteria, focussing on contract lifecycle and management.quality22.00%
A4. Adherence to Non-Functional RequirementsHow the supplier's solution complies with BCC's architectural standards, including cyber-security credentialsquality8.00%
B1. Social Value AssessmentAn assessment of written responses to questions asked around 'Good Employer', 'Green and Sustainable' and 'Ethical Procurement' themes.quality10.00%
C1. PriceAn assessment of tenderer's response to written questions around the themes of 'Good Employer', 'Green and Sustainable' and 'Ethical procurement' and the financial commitment made to Social Value in accordance with the Birmingham Business Charter for Social Responsibility (BBC4SR).price30.00%

Submission & procedure

Enquiry deadline
13 Apr 2026, 4:00 pm
Submission deadline
28 Apr 2026, 11:00 am
Submission address
https://in-tendhost.co.uk/birminghamcc
Electronic submission
Yes
Procedure
Open procedure