YPO - 001183 - Fire Safety Products & Associated Services
Estimated value
£4.0m
Awarded value
—
Suppliers
0
Lots
7
Published
29 Apr 2026
Description
YPO are looking for Suppliers to be appointed onto a Framework Agreement following a Competitive Tendering Procedure for the supply of Fire Safety Products and Associated Services, for use in the Education market and Local Authority sectors. This Framework is designed to meet the needs of YPO and Other Contracting Authorities by establishing an agreement where the end customer will place the order with the Supplier and the Supplier delivered direct to the end customer. The Framework Agreement will cover the maximum period of 4-years from 1st August 2026 to 31st July 2030 with 1 options to extend for 24-months (subject to an annual review, incorporating price re-establishment and KPI performance.) after the initial first 2-years (1st August 2026 - 31st July 2028). The Framework has an estimated value of between £4.8m and £7.2m inclusive of VAT for the maximum life of the Framework (4-years) and any Call-off Contracts. All references in these documents to values and/or volumes of business are for guidance only and there is no guarantee of any business.
Scope
- Reference
- 001183
- Total value
- £4,000,000 excluding VAT£4,800,000 including VATAbove the relevant threshold
- Commercial tool
- Standalone contract
- Contract dates
- 31 Jul 2026 to 31 Jul 2028Possible extension to 31 Jul 2030
1 options to extend for 24-months subject to an annual review, incorporating price re-establishment and KPI performance, after the initial first 2-years (1st August 2026 - 31st July 2028.
- Main category
- services
- CPV classifications
- 3511000051700000
- Contract locations
- UK, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Cost | Price evaluations will be conducted using the CIPFA % difference model for each Lot that a Tenderer is bidding for. The submitted price is compared using a % price difference model and then scored against using the weighted criteria. The % price difference model allocates the lowest price submission the highest score and the highest price the lowest score. The % price difference is scored on the % difference between the lowest price and the price submitted. Where a submitted price exceeds the lowest price submission by more than 100%, this will result in the Tenderer being awarded a '0' for price. The pricing card accounts for 20% out of the total 30% of the cost award criteria. The remaining 10% will be for the commercial award question. Suppliers will not be ranked; customers will complete their own desktop analysis of all successful suppliers before awarding the MAT supplier against their requirements. For Awards Without Competition however, pre-agreed pricing (via the pricing schedules) will be provided to customers to assist with their analysis. Pricing fixed for 12 months from the commencement of the FW. Price changes after the initial period are then subject to agreement in line with relevant inflation rates - any price increases/decreases must be agreed in writing at least 45 working days before implementation and an option to renew annually - for information only. The commercial award questions scores will be added to the price card scores and the full 30% overall score will be the total 'cost' score. The commercial award questions will be based on scenarios to include value for money such as, what discounts suppliers can offer to customers and how they might control their costs for inflation etc. 0-5 scoring methodology Sub-criteria will include: 1. Minimising costs in supply chain - 5% 2. Controlling costs in inflation - 3% 3. Approach to reducing costs to customers for refurbishment/reuse and discharge fees of the gas bottles - 2% Lot 4 - only - cost will be a full 30% from the commercial award criteria. | cost | 30.00% |
| Quality / none-cost | Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology Sub-criteria will include: 1. Customer experience - 10% 2. Delivery protocols and logistics - 10% 3. Commitment to industry standards inc. disposal legislation i.e., POPs - 10% 4. Delivery of Fire Safety Training materials - 10% 5. Management of any sub-contractors - 10% Quality threshold - providers must score a minimum of 60% out of 50% to be considered for award. | quality | 50.00% |
| Social Value & Sustainability | Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5) 0-5 scoring methodology Sub-criteria to include: 1. Theme 1, 3 and modern slavery - 15% (5% for each) 19 V1 2. Theme 5 - 5% Social Value threshold will be set as 50% of the overall score i.e., 10% out of the 20% available for Social Value and suppliers must score this as a minimum to be awarded a place on the FW. 20% is mandated by YPO | quality | 20.00% |
Participation
Conditions suppliers must meet to bid.
Please refer to the procurement documents
Submission & procedure
- Enquiry deadline
- 14 May 2026, 4:00 pm
- Submission deadline
- 29 May 2026, 4:00 pm
- Submission address
- http://ypo2.my.site.com/s/Welcome ↗
- Electronic submission
- Yes
- Procedure
- Open procedure
Lots · 7 total
Divisions of the contract. Each lot can be awarded separately.
| Lot | Title | Est. value | Status |
|---|---|---|---|
| 1 | Active Fire Safety Equipment - Supply Only | £4.0m | active |
| 2 | Service of Active Fire Safety Equipment | £4.0m | active |
| 3 | Supply and Service/Maintenance of Active Fire Safety Equipment - Combined | £4.0m | active |
| 4 | Fire Risk Assessments and Fire Safety Surveys | £4.0m | active |
| 5 | Multi-Lot Call-offs for Active Fire Safety Equipment - Lots 1 and 4 | £4.0m | active |