Seasonal Entertainment at Medina Theatre on the Isle of Wight

Isle of Wight CouncilcontractFind a TenderRef ocds-h6vhtk-05ad00Procurement Act 2023SME suitablepending
View buyer

Estimated value

Awarded value

£300k

Awarded 14 Apr 2026

Suppliers

1

1 SME

Lots

1

1 awarded

Published

15 Apr 2026

Description

The Authority invites response to this Invitation to Tender (ITT) from suitably qualified suppliers ("Suppliers") for the provision of Seasonal Entertainment at Medina Theatre, Newport, Isle of Wight. Medina Theatre is a community facility located in Newport, Isle of Wight. It is managed by the Authority's staff at Medina Leisure Centre, Newport, Isle of Wight. The theatre provides a facility for both community hires and in-house events. It has an auditorium seating up to 430 patrons (including 6 wheelchair spaces) and a separate licensed bar. The requirement is for a supplier to provide the annual Pantomime. This consists of between 10 and 14 performances between 18th December and 3rd January (dependant on the Isle of Wight's Christmas school holiday period). For full details of the specification requirements can be found in the Specification Document. The contract period is 2 January 2026 until 2 January 2029 with the option to extend for up to a further 2 years at the sole discretion of the Authority. (This has been delayed and so is likely to be from 01/05/26 - 30/04/29 with the 12m+12m options)

Scope

Reference
DN788936
Commercial tool
Standalone contract
Contract dates
02 Jan 2026 to 02 Jan 2029
Possible extension to 02 Jan 2031

There is the option to extend for up to a further 2 years at the sole discretion of the Authority.

CPV classifications
92300000
Contract locations
Isle of Wight, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Price 1Income Split for £0 - £30,000 per season, (value of ticket sales, including VAT)price20.00%
Price 2Additional income split over £30,001 per season (value of ticket sales, including VAT)price20.00%
Proposed Production in 2026.Proposed Production in 2026.quality30.00%
Advertising and promotional activities.Advertising and promotional activities.quality20.00%
Ticket Price Structure and RangeTicket Price Structure and Rangequality8.00%
Social ValueSocial Valuequality1.00%
Climate Environment and UNESCO Biosphere ImpactClimate Environment and UNESCO Biosphere Impactquality1.00%

Participation

Conditions suppliers must meet to bid.

As per tender pack

Submission & procedure

Procedure
Open procedure

Award details

Awarded supplier(s), contract period and value as published in the award notice.

Awarded value

£300k

Award date

14 Apr 2026

Contract start

30 Apr 2026

Contract end

30 Apr 2029

Awarded to