Invitation to Tender for the provision, implementation, and support of a fully integrated Broadcast Management System (BMS)
Estimated value
£6.0m
Awarded value
—
Suppliers
0
Lots
1
Published
16 Apr 2026
Description
S4C is conducting a tender process for the provision, implementation and support a fully integrated Broadcast Management System. S4C currently utilises an in-house BMS for all planning, scheduling, reporting and rights management processes. In order to meet the growing demand for these services, S4C wishes to procure a replacement BMS to replace the internal solution. This Tender Notice and associated documents describes how the procurement will be conducted, including details of the associated Procurement Timetable, award criteria and how to respond to this opportunity. Bidders are strongly encouraged to read the associated documents before preparing their tender response. This Tender Notice has been prepared to assist Bidders in deciding whether to submit a Tender Response in this Procurement. Please read the associated documents carefully, as failure to comply with the documents may result in exclusion from the Procurement and/or the rejection of any Tender Response. Mae S4C yn cynnal proses dendro ar gyfer darparu, gweithredu a chefnogi System Rheoli Darlledu gwbl integredig. Ar hyn o bryd mae S4C yn defnyddio SRhD fewnol ar gyfer yr holl brosesau cynllunio, amserlennu, adrodd a rheoli hawliau. Er mwyn ateb y galw cynyddol am y gwasanaethau hyn, mae S4C yn dymuno caffael SRhD newydd i gymryd lle’r ateb mewnol. Mae'r Hysbysiad Tendr hwn a’r dogfennau cysylltiedig yn disgrifio sut y bydd y Caffael yn cael ei gynnal, gan gynnwys manylion yr Amserlen Gaffael gysylltiedig, meini prawf dyfarnu a sut i ymateb i'r cyfle hwn. Anogir cynigyddion yn gryf i ddarllen y dogfennau cysylltiedig cyn paratoi eu Hymateb Tendr. Mae'r Hysbysiad Tendr hwn wedi'i baratoi i gynorthwyo Cynigwyr i benderfynu a ddylid cyflwyno Ymateb Tendr yn y Caffael hwn. Darllenwch y dogfennau cysylltiedig yn ofalus, oherwydd os na fyddwch yn cydymffurfio â nhw gallech gael eich gwahardd o'r Caffael a/neu gellid gwrthod unrhyw Ymateb Tendr gennych.
Scope
- Reference
- ocds-h6vhtk-05ab49
- Total value
- £6,000,000 excluding VAT£7,200,000 including VATAbove the relevant threshold
- Commercial tool
- Standalone contract
- Contract dates
- 30 Jun 2026 to 30 Jun 2036Possible extension to 30 Jun 2038
Option to extend for a further 2 years / Opsiwn i ymestyn am 2 flynedd ychwanegol
- Main category
- services
- CPV classifications
- 32000000481000007200000048000000
- Contract locations
- UK, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Method Statement | Bidders are required to complete a comprehensive written method statement detailing how their proposed Broadcast Management System (BMS) solution meets the full scope of S4C's requirements. Mae'n ofynnol i Gynigyddion gwblhau datganiad dull ysgrifenedig cynhwysfawr sy'n manylu ar y ffordd y mae eu hateb arfaethedig o ran System Rheoli Darlledu (SRhD) yn bodloni cwmpas llawn gofynion S4C. | quality | 55.00% |
| Technical Questionnaire | Bidders are required to complete the Technical Questionnaire found at Document C of the Tender Response Documents. Mae’n ofynnol i Gynigyddion lenwi’r Holiadur Technegol a geir yn Nogfen C o'r Dogfennau Ymateb Tendr. | quality | 25.00% |
| Pricing Questionnaire | Bidders are required to fully complete the Pricing Questionnaire set out in Document D of the Tender Response Documents and upload and submit their completed Pricing Questionnaire into the Portal by the deadline. The information provided in the Pricing Questionnaire shall be used to determine a total price for each Bidder and it is this total price that will be evaluated. Mae’n ofynnol i gynigyddion lenwi’r Holiadur Prisio a geir yn Nogfen D o'r Dogfennau Ymateb Tendr a llwytho a chyflwyno eu Holiadur Prisio wedi'i lenwi i'r Porth erbyn y dyddiad cau. Bydd yr wybodaeth a ddarperir yn yr Holiadur Prisio yn cael ei defnyddio i bennu cyfanswm pris ar gyfer pob Cynigydd a’r cyfanswm pris hwn fydd yn cael ei werthuso. | price | 20.00% |
Participation
Conditions suppliers must meet to bid.
As described in the Invitation to Tender / Fel y'i disgrifir yn y Gwahoddiad i Dendro
Submission & procedure
- Enquiry deadline
- 16 Apr 2026, 4:00 pm
- Submission deadline
- 28 Apr 2026, 11:00 am
- Submission address
- Bidders must send their Tender Responses to the following e-mail address: Cyfreithiol_Legal@s4c.cymru. The e-mail should include the Subject: “Tender submission [insert Bidder name] - Tender for the provision, implementation, and support of a fully integrated Broadcast Management System (BMS)” The Tender Responses will not be accessed before the deadline for submission has passed and will only be opened after the deadline. For the avoidance of doubt, the following stipulations set out in the Invitation to Tender shall no longer apply in so far as they apply to the submission of a Tender Response: where the Invitation to Tender states that all communication regarding this procurement process must be directed via the Portal, and under no circumstances should bidders directly contact any of S4C’s employees via any other method of communication to discuss this Procurement (Section 9), and that no submissions outside of the Portal will be accepted (Section 11). Similarly, any other reference to the Portal in the context of Tender Responses within the Invitation to Tender should be disregarded and S4C reiterates that Bidders should send all tender documents to the aforementioned e-mail address. Tenderers should ensure that the Tender Responses are received by S4C before the deadline and it is bidders’ responsibility to ensure that. Bidders should note that it may take some time between bidders’ sending their Tender Response and receipt of that Tender Response by S4C and therefore should bear this in mind. S4C accepts no responsibility for the shortcomings of any delivery system or for any lost, delayed or defective Tender Responses. It is up to Tenderers to ensure that their Tender Responses (and any attachments) are prepared in good time (taking into account the possibility of staff absences or technical failures) and are submitted in advance of the deadline for receipt of Tender Responses. Bidders should note that 20Mb is the maximum email size that S4C can accept and permissible file formats are Word, Excel, and PDF. These file formats are acceptable as Zip Files. Tenderers should be aware that their own ISP (Internet Service Provider) may impose lower limits on the maximum email capacity and as such are advised to check the size limit with their own ISP or IT department well in advance of despatch and deadline. Proof of despatching will not be deemed to be proof of delivery and Tenderers are advised to seek an acknowledgement of receipt in a separate email.
- Electronic submission
- No
- Procedure
- Competitive flexible procedure