The Provision of a Leisure Management System

Caerphilly County Borough CouncilcontractFind a TenderRef ocds-h6vhtk-068973Procurement Act 2023SME suitablepending

Estimated value

Awarded value

£1.5m

Awarded 28 Jun 2026

Suppliers

1

1 SME

Lots

1

1 awarded

Published

07 Jul 2026

Description

Caerphilly County Borough Council are intending to award a contract for the Provision of a Leisure Management System. The contract is for the provision, implementation, support, maintenance and ongoing development of a cloud-based Leisure Management System for Caerphilly County Borough Council. The solution will support the management of leisure centres, sports facilities and parks bookings, memberships, courses, customer accounts, online payments, reporting and associated administration functions. The contract includes software licensing, implementation, training, support and maintenance services.

Scope

Reference
CCBC/PS2976/26/JT
Commercial tool
Standalone contract
Contract dates
31 Aug 2027 to 31 Aug 2032
Possible extension to 31 Aug 2037

The Council reserves the right to extend the contract for a further period of up to 60 months.

CPV classifications
48000000
72000000
Contract locations
Wales, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Quality QuestionsQuality Questionsquality20.00%
PricePriceprice35.00%
System DemonstrationSystem Demonstrationquality45.00%

Submission & procedure

Procedure
Competitive flexible procedure

Award details

Awarded supplier(s), contract period and value as published in the award notice.

Awarded value

£1.5m

Award date

28 Jun 2026

Contract start

31 Aug 2027

Contract end

31 Aug 2032

Awarded to