SINGLE AND MULTI-PARCEL CONSIGNMENT DELIVERY SERVICE (SECONDARY SUPPLIER)

Yorkshire Purchasing OrganisationcontractFind a TenderRef ocds-h6vhtk-0513d4Procurement Act 2023SME suitableVCSE suitablepending
View buyer

Estimated value

Awarded value

£10.8m

Awarded 20 Feb 2026

Suppliers

1

Lots

1

1 awarded

Published

06 Mar 2026

Description

YPO are looking for a supplier to be appointed onto a Contract for the provision of Single and Multi-Parcel Consignment Delivery Service, which will serve YPO internal requirements only. YPO's product range is more than 11,000 product lines and Providers will be required to handle a wide range of products including, but not limited to, exercise books, paper, educational equipment, general stationery, art and craft material including liquid paint, cleaning products, catering suppliers, sports equipment and electrical goods. The successful Supplier will be required to collect standing trailer(s) provided by the Supplier at the YPO Warehouse 41 in Wakefield or any pre agreed facility, for sortation at the Supplier's regional depot / Hub(s) for final delivery to YPO customers by the Supplier. The majority of the YPO customer base (approximately 80%) is made up of schools and education establishments, delivery window of 07:00 - 16:00 will apply. Addresses will include but not limited to education, local government establishments, business premises, social care homes and residential addresses. Please note parcel sizes can range from a small single item to a large/bulky item but each parcel will weigh no more than 25kg. Please note that 4PL solution is not in scope of this tender. Contract requirements include as a minimum: • Time definite delivery service • System integration • Customer Self-Serve • Account Management • Stakeholder Engagement The Contract has an estimated value of between £10 million and £13 million inclusive of VAT for the maximum life of the Contract (5 years).

Scope

Reference
001288
Commercial tool
Standalone contract
Contract dates
13 Apr 2026 to 14 Apr 2028
Possible extension to 30 Apr 2031

The commencement date of the contract is dependent on the stage at which an award is made. Should an award be made at Stage 1, the contract will begin in January 2026 and run until January 2028. If the procurement progresses to Stages 2 and 3, the contract will commence in April 2026 and conclude April 2028. In both scenarios, YPO reserves the right to extend the contract by up to three additional 12-month periods. If the contract commences in January 2026 (Stage 1 award), the first extension decision will be made by September 2027. If the contract commences in April 2026 (Stage 3 award), the decision will be made by January 2028. In either case, the decision to extend will be subject to satisfactory performance against all contractual obligations, prevailing market conditions, and YPO's internal contracting requirements. The maximum contract duration, including extensions, will be five (5) years, ending no later than 30 April 2031, and will be subject to annual review, including price re-establishment and performance against key performance indicators (KPIs).

CPV classifications
60000000
Contract locations
Yorkshire and the Humber, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
CostPROPOSED WEIGHTING RANGE FOR FINAL TENDERS: 20% - 60% SUB-CRITERIA FOR 1st STAGE: AC 1 Total Price Offer - 100% AC 2 Fuel Surcharge - Not Evaluated (For Information Only)cost40.00%
QualityPROPOSED WEIGHTING RANGE FOR FINAL TENDERS: 20% - 60% SUB-CRITERIA FOR 1st STAGE: AC 3 Implementation - 10% AC 4 Distribution Network Infrastructure - 20% AC 5 Policies and Procedures - 5% AC 6 Customer Service - 10% AC 7 Quality of Service and Final Mile Delivery - 25% AC 8 IT infrastructure and Systems - 25% AC 9 Innovation and Partnership - 5%quality40.00%
Social Value /SustainabilityPROPOSED WEIGHTING RANGE FOR FINAL TENDERS: 20% SUB-CRITERIA FOR 1st STAGE: AC 10 Theme 3 - 40% AC 11 Theme 5 - 40% AC 12 Modern Slavery - 20%quality20.00%

Participation

Conditions suppliers must meet to bid.

Please refer to the procurement documents

Submission & procedure

Procedure
Competitive flexible procedure

Award details

Awarded supplier(s), contract period and value as published in the award notice.

Awarded value

£10.8m

Award date

20 Feb 2026

Contract start

31 Mar 2026

Contract end

31 Mar 2029

Awarded to