ESG and Sustainability System
Estimated value
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Awarded value
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Suppliers
1
Lots
1
Published
15 Jun 2026
Description
The City aims to partner with a software provider to support management of utility spend and consumption, with the ultimate aim of reducing cost and carbon. This will support Climate Action Strategy (CAS) goals and objectives of Net Zero in our own operations by 2027. The following represent essential requirements which must be met by the supplier, who must be able to provide and manage both software solutions and invoice validation services. 1. Provide invoice validation services. This includes utilities on the City's corporate contracts and ad-hoc supplies. All invoices must be loaded by the contractor into the software. 2. Provide easily accessible and customizable dashboards for cost, consumption and carbon based on portfolio, site, utility, meter level and Fund. 3. Provide high consumption notifications for any utility/site/meter, based on invoice or HH data. 4. Ensure customer satisfaction by allocating a dedicated account manager and accountability for KPI performance. 5. Invoices to Accounts payable are provided in a file format requested by the City in order to upload to the City's payment system (SAP). This must be completed for all utilities including electricity, gas, district heating/cooling and water.
Scope
- Reference
- ocds-h6vhtk-05db63
- Commercial tool
- Standalone contract
- Contract dates
- 30 Sept 2026 to 30 Sept 2028Possible extension to 30 Sept 2030
The duration of the contract is 2 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 2 years.
- CPV classifications
- 7221277148771000
- Particular suitability
- Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical | — | quality | 50.00% |
| Responsible Procurement | — | quality | 15.00% |
| Commercial | — | cost | 35.00% |
Participation
Conditions suppliers must meet to bid.
Bidders whose financial position is unacceptable in terms of stability, capability and capacity will be excluded. Bidders are therefore advised to ensure that copies of their latest audited / approved accounts have been submitted to Companies House (if applicable). Bidders’ will be assessed against the following criteria: 1. Minimum Revenue Requirement 2. D&B Overall Business Risk Minimum Revenue Requirement: The revenue requirement is calculated as the annual average revenue of the last two reported financial years, divided by the estimated annual contract value, as set out in the tender notice at section 31. Bidders will be required to have an unrounded result of ‘2.0’ or greater. A financial year is taken to be of 12 months’ duration; where this is not the case a pro rata calculation will be used to establish the 12 months’ equivalent. D&B Overall Business Risk The City will obtain a credit report on D&B Credit using the Company Registration number provided in Q1.3.2 of the ‘Potential Supplier Information’. As D&B information is updated regularly the City will run all the reports for this procurement shortly after the receipt of selection questionnaires to ensure fairness and transparency. Bidders who are assessed as ‘Low’, ‘Moderate-Low’, and ‘Moderate’ for the Overall Business Risk will pass this part of the Finance Check. Bidders scoring ‘Moderate-High’ or ‘High’ will be assessed against the information provided as part of the Qualification Envelope ‘Finance Self-Cleansing’ response provided. If no response was included in that section, the City may choose to seek a clarification from the Bidder. The City can use its discretion as to whether the Bidder has provided reasonable assurance to the City of its financial viability or if Mitigating Solutions are required. Bidders who do not provide a reasonable assurance may fail this section and the entire tender process.
Suppliers must demonstrate their technical and professional ability through completion of the Technical and Professional Ability Questionnaire.
Submission & procedure
- Procedure
- Competitive flexible procedure
Award details
Awarded supplier(s), contract period and value as published in the award notice.
Awarded value
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Award date
10 Jun 2026
Contract start
30 Sept 2026
Contract end
30 Sept 2028