Timetable Scheduling & Booking Software Service

University of South WalescontractFind a TenderRef ocds-h6vhtk-02b9a132014L0024active
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Estimated value

services

Awarded value

Suppliers

1

Lots

1

1 awarded

Published

14 Jan 2022

Description

The University of South Wales is inviting tenders for the supply, installation and configuration of a replacement timetable scheduling and resource booking solution. The University is seeking a SaaS based service to reduce the burden on IT while supporting the needs of staff and students. Timetabling activity is a highly labour-intensive process that is currently fragmented across multiple systems and administrative teams, and currently demands a high level of manual intervention. It is anticipated that the new system will provide a highly automated scheduling and booking service encompassing venues, all curricula activities, students and staff, with the provision of reporting capabilities, timely notifications, and the ability to effect change quickly and efficiently. The scheduling of all activity is important as well as personal calendar views for staff and students.

Scope

Reference
Tender 1695
Commercial tool
Standalone contract
Contract dates

The initial contract period shall be four years with the option to extend for further 12-month periods up to six years in total, subject to performance and agreement between the parties.

Main category
services
CPV classifications
48000000
Contract locations
Wales

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Supports Key Scheduling Requirements30%quality
Automation: User Scenarios10%quality
Automation: Scheduling Complexities10%quality
Business Data Management5%quality
Change Control & User Rights Management5%quality
Schedule Viewing/Review5%quality
Alerts5%quality
Reporting Capabilities5%quality
Core IT Requirements10%quality
Implementation10%quality
Provider/Solution Suitability & Roadmap5%quality
30%price

Submission & procedure

Procedure
Open procedure

Award details

Awarded supplier(s), contract period and value as published in the award notice.

Awarded value

Award date

Contract start

Contract end

Awarded to