Timetable Scheduling & Booking Software Service
Estimated value
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Awarded value
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Suppliers
1
Lots
1
Published
14 Jan 2022
Description
The University of South Wales is inviting tenders for the supply, installation and configuration of a replacement timetable scheduling and resource booking solution. The University is seeking a SaaS based service to reduce the burden on IT while supporting the needs of staff and students. Timetabling activity is a highly labour-intensive process that is currently fragmented across multiple systems and administrative teams, and currently demands a high level of manual intervention. It is anticipated that the new system will provide a highly automated scheduling and booking service encompassing venues, all curricula activities, students and staff, with the provision of reporting capabilities, timely notifications, and the ability to effect change quickly and efficiently. The scheduling of all activity is important as well as personal calendar views for staff and students.
Scope
- Reference
- Tender 1695
- Commercial tool
- Standalone contract
- Contract dates
The initial contract period shall be four years with the option to extend for further 12-month periods up to six years in total, subject to performance and agreement between the parties.
- Main category
- services
- CPV classifications
- 48000000
- Contract locations
- Wales
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Supports Key Scheduling Requirements | 30% | quality | — |
| Automation: User Scenarios | 10% | quality | — |
| Automation: Scheduling Complexities | 10% | quality | — |
| Business Data Management | 5% | quality | — |
| Change Control & User Rights Management | 5% | quality | — |
| Schedule Viewing/Review | 5% | quality | — |
| Alerts | 5% | quality | — |
| Reporting Capabilities | 5% | quality | — |
| Core IT Requirements | 10% | quality | — |
| Implementation | 10% | quality | — |
| Provider/Solution Suitability & Roadmap | 5% | quality | — |
| — | 30% | price | — |
Submission & procedure
- Procedure
- Open procedure
Award details
Awarded supplier(s), contract period and value as published in the award notice.
Awarded value
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Award date
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Contract start
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Contract end
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