Provision of HR and Payroll Software
Estimated value
—
Awarded value
—
Suppliers
1
Lots
1
Published
01 May 2026
Description
This tender opportunity was issued by The Harbour Schools Partnership and Suppliers were invited to tender for the provision of a HR and Payroll Sofware. Full details of all contract requirements were given in Document 2. Specification of Requirement. The Trust was seeking an integrated HR and Payroll software solution that will manage all aspects of payroll, provide a centralised, efficient and compliant HR system, pension (TPS/LGPS) returns, reporting and meet all end of year (EOY) requirements. The Supplier will provide a flexible service, with a full breadth of support, staffed with suitably experienced personnel and have adequate resource in place to fulfil service requirements.
Scope
- Reference
- VMAT01.41
- Commercial tool
- Standalone contract
- Contract dates
- 10 Apr 2026 to 09 Apr 2030Possible extension to 09 Apr 2034
Option of 1 two year extension and a further 2 one years extensions (4+2+1+1)
- CPV classifications
- 481900004845000079631000
- Contract locations
- South West England, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Payroll calculations, variances and controls | — | quality | 3.00% |
| LGPS & TPS requirements | — | quality | 3.00% |
| Integrated HR – Payroll function | — | quality | 2.00% |
| Integrated with Trust Systems | — | quality | 2.00% |
| Trust Wide workflows and approvals | — | quality | 1.50% |
| Workflow automation and notifications | — | quality | 1.50% |
| Standard and custom reporting | — | quality | 1.50% |
| Trust reporting and dashboards | — | quality | 1.50% |
| Implementation Methodology | — | quality | 3.00% |
| Data migration and parallel runs | — | quality | 1.50% |
| User support and training | — | quality | 1.50% |
| Account Management | — | quality | 3.00% |
| Helpdesk and technical support | — | quality | 1.00% |
| Additional Services / Future Developments | — | quality | 1.00% |
| Client Satisfaction | — | quality | 1.00% |
| Quality Assurance - KPIs | — | quality | 1.00% |
| Evidence of Value-add Proposition | — | quality | 1.00% |
| Technical | — | quality | 30.00% |
| Table B Fully Annual Inclusive Service Cost | — | cost | 30.00% |
| Table A Implementation Cost | — | cost | 10.00% |
Participation
Conditions suppliers must meet to bid.
A financial appraisal will be based upon a credit check Insurance a. Employer’s (Compulsory) Liability Insurance = £5m b. Public Liability Insurance = £10m c.Professional Indemnity = £1m d. Cyber Insurance = £1m
Provide upto 3 relevant previous contract examples. To constitute a pass, the contract examples provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. The contracts must be within the education sector and similar complexity. Tenderers confirm they have or be committed to have in place at point of contract signature: 1) Be supported by ISO27001 or Cyber Essentials (or equivalent) accreditation. 2) Accredited with the Chartered Institute of Payroll Professionals (CIPP),Payroll Assurance Scheme or equivalent.
Submission & procedure
- Procedure
- Open procedure
Award details
Awarded supplier(s), contract period and value as published in the award notice.
Awarded value
—
Award date
—
Contract start
—
Contract end
—