Emergency Standby Diesel Generators - Service, Inspect, Test and Maintenance Services

Framework agreement for a Comprehensive Emergency Standby Diesel Generator Maintenance Service which will service, inspect, test and maintain in a good and safe working order the emergency standby generator plant and associated equipment on the various systems throughout the University of Edinburgh estate. There are approximately 50 standby diesel generators that support essential services across all University sites. The contract shall include emergency call out cover with a maximum 4-hour response time. The contract will require an engineer to attend at black starts per building per annum. Although the majority of work will be within 08.00 – 17.00 hours, the contractor must also attend to out of hours and weekend work when required. The service will include responsibility for updating an existing equipment schedule covering all emergency standby generator plant and associated equipment, including age and assessment of condition of equipment. The framework agreement is being tendered on behalf of the University of Edinburgh and all University of Edinburgh Subsidiary Companies. Any and all of the University of Edinburgh’s Subsidiary Companies may access and utilise this Contract at any time during the relevant Contract period. The Contractor shall undertake service, testing and maintenance tasks in line with the requirements of the SFG 20 schedules listed below and the manufacturer’s recommendations. As part of the major service a full load bank test shall be conducted. 43 – 01 Introductory Procedures – Power Generators 43 – 02 Power Generation: Standby Generators 43 - 03 Lead Acid Batteries – Unsealed 43 – 04 Battery Charging Equipment 56 – 05 Storage Tanks – Oil or 56 – 06 Underground Oil Storage Tanks, whichever is applicable. 40 – 10 Oil Pipework Items to be included but not limited to for Services: Record: kVA, Voltage, Amps, Phase(s), Frequency Record Run Hours Engine oil level Fuel system. Exhaust system Drive belts/bearings - visual inspection Turbo oil feeds/drains Coupling Alternator bearings Security of guards General tighten of all nuts etc Air through canopy/room Radiator Water hoses & clips Water level/anti-freeze protection level Battery electrolyte levels & S.G of cells Battery charger/voltage Generator output breaker Control panel wiring & components Indicator lamps/lamp test Low oil pressure shutdown protection Over speed protection High engine temp protection Other protection Alternator connections Running check for fuel/oil/water/exhaust leaks Instruments/meters Governor response Engine heaters General room conditions/tidy/warm Battery type & Quantity Change oil filter elements. Change engine Oil. Change fuel filters. Change air filters Oil sample taken Fuel Delivery system; check fuel level indicators/gauges, safety alarm systems and overfill prevention systems. Calibrate as necessary. During the Contract Term, the Contractor shall provide a Reactive Works call-out service to the University. Reactive Works refers to repairs that are done when equipment has already broken down, in order to restore the equipment to its normal operating condition. The Contractor shall respond to Emergency call outs within a period of 4 hours. All parts and components shall be sourced from the plant or equipment original manufacturer. As instructed by the University, the Contractor shall support the Estate’s Electrical Engineer in the undertaking of a ‘Black Start’ exercise, through the provision of attendance of engineer(s) to assist and monitor the exercise. The Contractor shall be able to supply temporary generators of various output capacities for delivery and connection on site within a period of 24 hours of notification. If instructed by the University to replace any equipment, the Contractor shall ensure and provide verification to the University that the replacement equipment meets the exact or better specification of the Equipment being removed. The purchase of replacement Equipment shall remain optional to the University throughout the Contract Term.