Tate Galleries - Staff Onsite Food Solution

TatecontractFind a TenderRef ocds-h6vhtk-056820Procurement Act 2023SME suitableclosed for bids
View buyer

Estimated value

goods

Awarded value

Suppliers

0

Lots

1

0 awarded

Published

06 Oct 2025

Deadline 03 Nov 2025

Description

Until recently, Tate operated a served hot food canteen at Tate Britain and Tate Modern, serving an average of 100 meals per day at both sites, both of which have now closed. As an interim solution, Tate has invested in 2 smart fridges which enable staff to self-serve ready meals, sandwiches, salads, snacks etc from the machines which are filled 3x weekly. These smart fridges have been installed at Tate Britain and Tate Modern with a good level of take-up. Tate is seeking a provider to build on this interim offer into a more established self-serve model across its 5 sites. We are looking for a collaborative supplier to develop an onsite food offer in multiple different staff areas, so our colleagues can enjoy a wide ranging, nutritious and affordable product range at their convenience, 7 days a week. Each site has different dimensions and considerations; we are therefore looking for a proactive and creative operator to tailor and deliver the best service model for each space without compromising access or quality of product. These spaces need to contribute to a positive workplace culture, and we see the onsite food offer as a key element. We particularly welcome creative and innovative proposals that take new approaches to onsite food provision that could support Tate's sustainability goals and create an enhanced user experience for our staff. Underpinning the food offer will be an efficient, communicative and responsive operation, led by the supplier, that will resolve issues independently and proactively, without burdening Tate's wider operations and estate.

Scope

Reference
ocds-h6vhtk-056820
Total value
£0 excluding VAT
Above the relevant threshold
Commercial tool
Standalone contract
Contract dates
01 Dec 2025 to 30 Nov 2028
Possible extension to 30 Nov 2030

If the contract is performing well, then the contract extension option could be taken up.

Main category
goods
CPV classifications
42933000
55000000
Contract locations
North West England, United Kingdom
Westminster, United Kingdom
Lewisham and Southwark, United Kingdom
South West England, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Qualityquality40.00%
CostTenderers are required to provide a full breakdown of their schedule of costs that they propose to charge Tate in consideration of delivering the services outlined. You should provide this breakdown in your own format; however, you should ensure that your costings are clear and show an annual total cost per site, per year. Please also provide a full outline of your cost model which should include as a minimum: 1. Your monthly management fee, broken down by site 2. Any one-off costs for Year 1 e.g. installation, purchase, commissioning 3. Proposals around utilising Tate's coffee beans in the space e.g. cost per cup and eventual returns to Tate 4. How you might suggest subsiding the cost of items within the offering and typical annual subsidy amounts 5. Any other additional costs. You should submit a total fixed cost for the first 3 years of the contract based on your anticipated cost base and any inflationary factors and provide an inflationary factor to act as the basis for any price negotiation or variation in Years 4 and 5 if taken up.cost60.00%

Submission & procedure

Enquiry deadline
24 Oct 2025, 10:59 pm
Submission deadline
03 Nov 2025, 12:00 pm
Submission address
https://secure.marketdojo.com/signup The invite code to use is 5CD7D4D494. If you experience any difficulty in registering or participating, contact the HelpDojo live chat or procurement@tate.org.uk
Electronic submission
Yes
Procedure
Open procedure