Electrical Maintenance Services - Halls and Academic

UNIVERSITY OF SOUTHAMPTONcontractFind a TenderRef ocds-h6vhtk-03cfac32014L0024active
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Estimated value

services

Awarded value

Suppliers

2

2 SME

Lots

2

2 awarded

Published

05 Dec 2023

Description

The University of Southampton is a multi-campus educational and research organisation. Properties on the Estate range from highly serviced clean room complexes, through laboratories, sports complexes, teaching facilities, halls of residencies to residential houses. The Estates & Facilities (E&F) Department at the University are responsible for managing and maintaining the University's estate, developing and improving the environment we work, live and study in. The University has five campuses in Southampton and one in Winchester and Estates & Facilities provide a range of essential services to staff, students and visitors. To ensure reliability of services across the Estate the University appointed two separate suppliers who are wholly unrelated and independent of each other. The successful supplier for Halls of Residence will be providing tests, services and maintenance for all electrical systems and associated equipment within its Estate (in Southampton and in Winchester) in accordance with its specification and the standards referred to in it. The successful supplier for Academic sites will carry out small scale electrical installation works, measured against an agreed Schedule of Rates, within its Estate (in Southampton and in Winchester) in accordance with its specification and the standards referred to in it.

Scope

Reference
2023UoS-0674
Commercial tool
Standalone contract
Contract dates

The University proposes to enter into a Contract until 14th July 2028 with the Potential Supplier. This will comprise of an initial contract period until 14th July 2026 with an option to extend by a further 2 years subject to satisfactory performance and at the discretion of the University. The initial contract period of 2 years and 7 months has been decided as part of the University's strategy for Estates & Facilities. Its end date will align with the end date of the Critical Maintenance contract for Halls of Residence allowing these to be reviewed together.

Main category
services
CPV classifications
31212200
45310000
50532400
51110000
71334000
71631000
71632000
Contract locations
South East England

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Contract Implementation10%quality
Management and Resources5%quality
Training and Competencies5%quality
Scenario One10%quality
Scenario Two10%quality
Contract Management - Management/Administrative Structure5%quality
Contract Management - Escalation Procedure5%quality
Service Delivery10%quality
Basket of Goods30%cost
Overhead & Profit on plant hire, subcontractors and non scheduled materials10%cost
Contract Implementation5%quality
Management and Resources - assigning this contract5%quality
Management and Resources - Staff Training5%quality
Scenario One15%quality
Scenario Two20%quality
Contract Management / Weighting5%quality
Service Delivery5%quality
Basket of goods30%cost
Overheads & Profit on plant hire, subcontractors and non scheduled materials10%cost

Submission & procedure

Procedure
Restricted procedure

Award details· 2 awards

Awarded supplier(s), contract period and value as published in the award notice.

Awarded value

Award date

Contract start

Contract end

Awarded to

Lots · 2 total

Divisions of the contract. Each lot can be awarded separately.

View all →
LotTitleEst. valueStatus
1Electrical Maintenance Services - Lot 1 - Halls of Residence£6.6mcancelled
2Electrical Maintenance Services - Lot 2 - Academic£1.8mcancelled