Re-opening of the Holiday Activities and Food Programme (HAF) Open Framework
Estimated value
£4.0m
Awarded value
—
Suppliers
0
Lots
5
Published
21 Apr 2026
Description
This is the second successive framework 'Framework 02' in the Holiday Activities and Food Programme (HAF) Open Framework. Torbay Council has been successful in obtaining grant funding by the Department for Education (DfE) to roll out a Holiday Activities and Food Programme for 2025. The purpose of the funding is to ensure that children and young people have access to food and activities over the school holiday periods where they are eligible for Free School Meals. Local Authorities require face-to-face provision over the school holidays. The number of children / young people eligible for the provision is estimated to be around 5,451. As a minimum, it’s expected that roughly 20-25% of those eligible will take up the offer per School Holiday. Torbay Council are procuring an open framework for this requirement. The time period of the framework and the reopening arrangements are subject to confirmed funding from the DfE. Please note that Framework lot values may be shared with other lots
Scope
- Reference
- CSC25164
- Total value
- £4,000,000 excluding VAT£4,800,000 including VATAbove the relevant threshold
- Commercial tool
- Standalone contract
- Contract dates
- 25 Jul 2026 to 22 Feb 2027
- Main category
- services
- CPV classifications
- 853000005524300098000000
- Contract locations
- South West England, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Method Statements | Quality for service and contract delivery. There are 5 method statements in total which add up to percentage weighting. | quality | 70.00% |
| Price | Pricing for the first year of provision delivery. Capped at a maximum of £30 per child for this lot. | cost | 30.00% |
| Method Statement | Quality for service and contract delivery. There are 5 method statements in total which add up to percentage weighting. | quality | 70.00% |
| Price | Pricing for the first year of provision delivery. Capped at a maximum of £75 per child for this lot. | cost | 30.00% |
Participation
Conditions suppliers must meet to bid.
Financial Capacity Confirmation of ability to obtain relevant insurances after contract award but before delivery start Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
Data Protection Modern Slavery Further information can be found in Part 4 Procurement Specific Questionnaire and Section C2.3 of Part 1 Information.
Submission & procedure
- Enquiry deadline
- 01 May 2026, 11:00 pm
- Submission deadline
- 18 Jun 2026, 11:00 am
- Submission address
- In order to provide unrestricted, full, direct and free of charge access to the Tender Documents the Authority is providing the Documents in PDF format in the Opportunities Area of the ProContract e-Tendering portal at www.supplyingthesouthwest.org.ukIn order to access amendable versions of the Documents and to submit a response Applicants must be registered as Suppliers on ProContract. Applicants should then express an interest in the opportunity and download the Word and Excel format Documents for completion and submission.
- Electronic submission
- Yes
- Procedure
- Open procedure
Lots · 5 total
Divisions of the contract. Each lot can be awarded separately.
| Lot | Title | Est. value | Status |
|---|---|---|---|
| 1 | Lot 1 - Torquay Based Sites | £1.4m | active |
| 2 | Lot 2 - Paignton Based Sites | £1.4m | active |
| 3 | Lot 3 Brixham Based Sites | £403k | active |
| 4 | Lot 4 Provision for 13-16 year olds | £403k | active |
| 5 | Lot 5 - Provision for Children with Complex Send | £216k | active |