Mobilising On-Call Availability Software

Mid and West Wales Fire and Rescue AuthoritycontractFind a TenderRef ocds-h6vhtk-06aa70Procurement Act 2023SME suitableactive

Estimated value

£4.1m

services

Awarded value

Suppliers

0

Lots

1

0 awarded

Published

21 Jul 2026

Deadline 28 Aug 2026

Description

Mid and West Wales Fire and Rescue Authority, on behalf of ourselves and South Wales Fire and Rescue Service are undertaking this tender to find a proven replacement software solution to our current RAPPEL system, to manage On-Call firefighter availability, rostering across different duty systems, to support workforce planning across the two Welsh Fire and Rescue Services.  Mid and West Wales Fire and Rescue Authority and South Wales Fire and Rescue Service’s functions of prevention, protection and response to emergencies in our local communities are changing. New digital technologies will play a pivotal role in providing the tools, capabilities, and infrastructure necessary to support both our operational delivery and business transformation. The goals of this tender are to ensure an efficient, streamlined approach to mobilising firefighters efficiently and effectively to serve the communities of Mid, West and South Wales.

Scope

Reference
PA23GPAGST2
Total value
£4,065,000 excluding VAT
£4,878,000 including VAT
Above the relevant threshold
Commercial tool
Standalone contract
Contract dates
01 Dec 2026 to 30 Nov 2031
Possible extension to 30 Nov 2041

Option to extend by 120 months at 24 month intervals

Main category
services
CPV classifications
48510000
72261000
72263000
72268000
48000000
72260000
75250000
Contract locations
Wales, United Kingdom
Wales, United Kingdom
Wales, United Kingdom
Wales, United Kingdom
Wales, United Kingdom
Wales, United Kingdom
Wales, United Kingdom
Wales, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Technical/Qualityquality60.00%
Price price30.00%
Social Value quality10.00%

Submission & procedure

Enquiry deadline
21 Aug 2026, 4:00 pm
Submission deadline
28 Aug 2026, 11:00 am
Submission address
https://www.sell2wales.gov.wales
Electronic submission
Yes
Procedure
Open procedure