Business Systems Refresh Programme

Cartrefi Conwy CyfyngedigcontractFind a TenderRef ocds-h6vhtk-0564f2Procurement Act 2023SME suitableplanning
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Estimated value

£2.5m

goods

Awarded value

Suppliers

0

Lots

1

0 awarded

Published

23 Jul 2025

This is a preliminary market engagement notice

Map the supplier landscape and document your shortlist before opening the tender. The market simulation produces a defensible audit record you can attach to your procurement file.

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Description

Cartrefi Conwy Cyfyngedig is preparing to undertake a significant Business Systems Refresh Programme to support our corporate transformation agenda. Fundamental to success is refreshing and modernising our core business systems, including the procurement, implementation and ongoing support of new solutions to support business capabilities in Housing Management; Property Services (Repairs, Assets and Compliance); and, Finance Ledger. The procurement will comprise an appropriate number of Lots. We are inviting suppliers to participate in a pre-market engagement exercise, the purpose of which is to: • Inform the market of our upcoming requirements • Gauge supplier interest and capability • Help shape our procurement strategy. We encourage all interested suppliers with relevant experience and solutions to register their interest and participate in this early dialogue.

Scope

Reference
ocds-h6vhtk-0564f2
Total value
£2,500,000 excluding VAT
£3,000,000 including VAT
Above the relevant threshold
Commercial tool
Standalone contract
Contract dates
31 Mar 2026 to 31 Mar 2036
Possible extension to 31 Mar 2041

5 annual renewals

Main category
goods
CPV classifications
48000000
Contract locations
Wales, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Lot 1 HMS - QualityQuality of the bid - details in the Instructions to Tenderers Part 1quality85.00%
Lot 1 HMS - PricePrice of the bid - details in the Instructions to Tenderers Part 1price15.00%

Participation

Conditions suppliers must meet to bid.

See Procurement Specific Questionnaire (PSQ)

See PSQ