Supply and Delivery of Electronic Security Equipment
Estimated value
—
Awarded value
£3.4m
Suppliers
39
Lots
8
Published
13 Feb 2026
Description
Leeds City Council has undertaken an above threshold competitive procedure to procure a closed framework for the provision of Electronic Security Equipment. The proposed closed framework will run for 3 years with the option to extend by one further period of 12 months. Please note that any extension to the contract will be at the discretion of the Council. The estimated budget for this contract is up to £1m per annum giving a total contract value of up to £4m including the extensions. It is the Council's intention to split these requirements into separate lots for different types of security equipment as follows: o Lot 1A - Bosch products o Lot 1B - Vanderbilt products o Lot 1C - HID products o Lot 1D - Honeywell products o Lot 1E - Quantec products o Lot 1F - Pyronix products o Lot 1G - Axis products o Lot 2 - CCTV external fully functional, external fixed, internal fully functional, internally fixed (digital) o Lot 3 - Digital Video Recorders, Networked Video Recorders and Video Management Systems o Lot 4 - Intruder alarm systems o Lot 5 - Door access control/intercom systems o Lot 6 - Cables, cabinets, Accessories o Lot 7 - Intercom Doors/Systems o Lot 8 - Computer components (for unit repairs and software updates) Each lot was evaluated separately and the 3 highest scoring tenderers for each lot will be allocated a place on the relevant lot of the closed framework. Suppliers had the option to tender for any or all of the 8 of the available lots.
Scope
- Reference
- 100992
- Commercial tool
- Standalone contract
- Contract dates
- 01 Oct 2025 to 30 Sept 2028Possible extension to 30 Sept 2029
This contract is being tendered on the basis that an extension of one period of 12 months may be offered.
- CPV classifications
- 35120000316250003162530032235000323235003236000035121000351250003512530044212329
- Contract locations
- UK, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| 1 Returns/Recalls | Please explain how you will deal with product recalls effectively. This is where the manufacturer has requested the return of a product for repair/replacement after a safety issue or defect has been found that could be dangerous. | quality | — |
| 2a. Deliveries | How will you deal with urgent orders in accordance with section 2.1.4 within the specification? Please include details to show how you will communicate in an effective and proactive manner with the Council from the placing of the order through to the delivery of goods. This may include for example: • Confirmation of the order • Issues/delays with the order • Dispatch of the order including tracking information (if available) | quality | — |
| 2b. Deliveries | Please detail how your organisation will ensure on-time deliveries and minimise lead times as part of this contract (in accordance with section 2.1.4 within the specification). | quality | — |
| 3 Environment and Sustainability | Environment and Sustainability Please explain how will you ensure that due diligence and consideration are given to environmental factors and sustainability, including but not limited to, reduction of emissions, reduction of single use packaging and your waste management strategy. Please refer to section 2.10 within the specification and the Council’s sustainability policy (attached with the tender package). | quality | — |
| 4 Design Services | Please explain how your company will support the Council with any required design services. This includes but is not limited to, the installation design of the electronic security item(s), assisting with the specification of items required to meet our needs and producing a parts list to ensure compatibility. Please refer to section 2.1.5 within the specification. | quality | — |
| Social Value | Social Value offer | quality | — |
| Price | Submissions reaching the minimum 50% threshold will then be evaluated on price only. | price | — |
| 3 Environment and Sustainability | Please explain how will you ensure that due diligence and consideration are given to environmental factors and sustainability, including but not limited to, reduction of emissions, reduction of single use packaging and your waste management strategy. Please refer to section 2.10 within the specification and the Council’s sustainability policy (attached with the tender package). | quality | — |
| Social Value | Social Value offer. | quality | — |
| Price | Submissions reaching the minimum 50% threshold will then be evaluated on price only. | quality | — |
Participation
Conditions suppliers must meet to bid.
This tender will include a Conditions of Participation stage which will assess the capacity of tenderers. Tenderers who fail to meet these requirements will not have their tenders assessed further.
This tender will include a Conditions of Participation stage which will assess technical and professional capability. Tenderers who fail to meet the minimum pass threshold of 50% will not have their tenders assessed further.
This contract is being tendered on the basis that an extension of one period of 12 months may be offered.
Submission & procedure
- Procedure
- Open procedure
Award details· 14 awards
Awarded supplier(s), contract period and value as published in the award notice.
Awarded value
£1.8m
Award date
13 Feb 2026
Contract start
31 Mar 2026
Contract end
31 Mar 2029
Lots · 8 total
Divisions of the contract. Each lot can be awarded separately.
| Lot | Title | Est. value | Status |
|---|---|---|---|
| LOT-0001 | Lot 1- Specified manufacture equipment | £2.3m | complete |
| LOT-0002 | Lot 2 - CCTV | £156k | complete |
| LOT-0003 | Lot 3 – Video Recorders & Video Management Systems (1) | £210k | complete |
| LOT-0004 | Lot 4 - Intruder alarm systems (1) | £24k | complete |
| LOT-0005 | Lot 5 – Door access control/intercom systems (1) | £120k | complete |