Legionella Prevention - Water Safety

Suppliers must demonstrate financial standing appropriate to the contract value, including minimum annual turnover of £385,714 (equivalent to 35% of annual contract value), evidence of financial stability, and confirmation of adequate insurances prior to award (minimum £10m Employers’ Liability, £10m Public Liability, and £5m Professional Indemnity).

Suppliers must demonstrate competence and relevant qualifications/accreditations for legionella prevention and water safety. This includes, but is not limited to, membership of the Legionella Control Association (LCA) or equivalent, ISO 9001 or equivalent quality management certification, UKAS accreditation where applicable, and personnel with suitable qualifications (e.g. BOHS Certificate of Competence, City & Guilds accredited risk assessors, or equivalent). Evidence of delivering similar contracts is required.

Suppliers will be selected to tender through a two-stage process: Stage 1 – Procurement Specific Questionnaire (PSQ): Suppliers must complete a PSQ which includes both pass/fail criteria and scored criteria. Conditions of participation include: Financial capacity (minimum turnover of £385,714, equivalent to 35% of the annual contract value) Adequate insurance cover. Legal capacity to perform the contract. Health & Safety accreditation (e.g. CHAS, SafeContractor, SSIP) Mandatory organisational accreditations relevant to Legionella prevention and water safety (e.g. LCA membership, ISO 9001, UKAS accreditation) Personnel competence, evidenced by qualifications and experience (e.g. BOHS Certificate of Competence, Water Treatment Diploma, LCA/City & Guilds Risk Assessor qualifications). Suppliers must also confirm compliance with requirements such as sub-contractor management, Modern Slavery Act obligations, and technical competence. Only the top five highest-scoring suppliers who meet all pass/fail conditions and achieve minimum scores on assessed PSQ questions will be shortlisted for Stage 2 Stage 2 – Invitation to Tender (ITT): Shortlisted suppliers will be invited to submit detailed responses to quality and pricing questions. The award will be made on the basis of Most Advantageous Tender, with the following weighting: Quality (60%) and Price (40%) Quality assessment covers areas including service delivery, staffing competence, communication, resident engagement, social value, and innovation/environmental impact Suppliers must achieve at least 60% of the overall quality score to remain in the process. The selection process ensures that only suppliers with proven financial stability, compliance with statutory obligations, and the necessary technical competence in Legionella prevention and water safety will be invited to tender.