0455 - PA - Exhibition Design Consultancy Services

Colchester City CouncilcontractFind a TenderRef ocds-h6vhtk-0564b8Procurement Act 2023SME suitablepending
View buyer

Estimated value

Awarded value

£166k

Awarded 01 Dec 2025

Suppliers

1

1 SME

Lots

1

1 awarded

Published

03 Dec 2025

Description

Colchester City Council (the Council) wishes to commission experienced Exhibition Design consultants to be part of this upcoming iconic project and to provide exhibition design services from RIBA stage 1 equivalent to RIBA stage 6/7 equivalent and detailed design for fit-out contractors. You will work with the wider design team, including Architectural Design consultants to coordinate and support the wider redevelopment of the museum which includes the enlargement of its physical footprint. Due to the nature of the project and the museum collections the practice will need to be able to demonstrate relevant experience of exhibition design for museums and for NLHF funded projects in particular. The commission is for full service from RIBA stage 1 to RIBA Stage 6/7 equivalents and detailed design (including detailed cost plan) but will include a break clause at RIBA Stage 3 for submission to the National Lottery Heritage Fund. Completion to detailed design will be contingent on the acquisition of round two funding. The tentative key dates for the implementation of the project are set out in the programme here below: •Appointment – September 2025 •RIBA Stage 2 equivalent – December 2025 •Pre-application – March 2026 •RIBA Stage 3 equivalent – April 2026 •Round 2 NLHF Application - May 2026 Break • NLHF Round 2 Decision - September 2026 • RIBA Stages 4 – 6/7 equivalent – TBC with consultant, dependent upon successful NLHF application Please be advised that the above schedule is indicative and shall be subject to change. Further details of the requirements can be found in the accompanying documents. To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=995650865

Scope

Reference
ocds-h6vhtk-0564b8
Commercial tool
Standalone contract
Contract dates
30 Sept 2025 to 30 Apr 2026
Possible extension to 31 Mar 2027

The initial requirements of RIBA 1-3 should be submitted by April 2026. If round 2 is approved, this will be confirmed with the successful supplier and an indicative time period will be September 2026 to March 2027, but this will be subject to change and any revised dates will be agreed with the successful supplier.

CPV classifications
73220000
79415200
79956000
Contract locations
East of England, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Adherence to the Specification & Technical Approachquality15.00%
Project Resourcesquality6.00%
Project Planquality2.00%
Portfolio of Comparator Projectsquality15.00%
Environmental Sustainability and Carbon Reductionquality2.00%
Interviewquality10.00%
Priceprice50.00%

Submission & procedure

Procedure
Open procedure

Award details

Awarded supplier(s), contract period and value as published in the award notice.

Awarded value

£166k

Award date

01 Dec 2025

Contract start

17 Dec 2025

Contract end

30 Apr 2026