Provision of ICT Managed Services

Equals TrustcontractFind a TenderRef ocds-h6vhtk-066b28Procurement Act 2023SME suitableclosed for bids
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Estimated value

£3.0m

services

Awarded value

Suppliers

0

Lots

1

0 awarded

Published

16 Mar 2026

Deadline 28 Apr 2026

Description

Equals Trust has issued a tender inviting contractors to provide ICT Managed Services. The aim of the contact is to have a consistent approach to IT support both for the pupils and the staff, moving over to a Trust model approach rolled out to all schools. This enables the Trust to maximise the effectiveness of the equipment and service, as well as helping to share resources and best practise across all sites. The proposed contract will encompass delivering the following services to the Trust which: a. are cost effective and delivers high quality technical support, system management and consultancy b. provides transparent all-inclusive pricing which allows accurate budgeting over the term of the Contract. c. provides a single point of contact for all of the Trust’s IT requirements and management of third-party providers. d. moves to a centralised Trust operating model, which has a consistent approach across schools. e. Centralises the management of the Contract at Trust level, rather than on an individual school by school basis.

Scope

Reference
ET01.17
Total value
£3,000,000 excluding VAT
£3,600,000 including VAT
Above the relevant threshold
Commercial tool
Standalone contract
Contract dates
04 Jan 2027 to 03 Jan 2030
Possible extension to 03 Jan 2032

Option of two further, one year extensions

Main category
services
CPV classifications
72000000
72253000
72500000
72600000
Contract locations
East Midlands, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Service Delivery & Technical Supportquality10.00%
Support Structure & Service Levelquality10.00%
Asset & Software Managementquality5.00%
Hardware Procurement & Replacementquality5.00%
Collaboration, Communication & Reportingquality7.50%
Staff, Safeguarding & Compliancequality5.00%
Sustainability & Value for Moneyquality5.00%
Risk Management & Mobilisationquality7.50%
Pricing Approachquality10.00%
Priceprice35.00%

Participation

Conditions suppliers must meet to bid.

Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the levels of insurance cover indicated below: · Employer’s (Compulsory) Liability Insurance* = £5m · Public Liability Insurance = £5m · Professional Indemnity Insurance = £1m · Cyber Liability Insurance = £1m

Relevant experience and contract examples: Provide details of up to three contracts to meet conditions of participation relating to technical ability set out in the relevant notice or procurement documents, in any combination from the education sector. To constitute a pass, at least one contract example provided shall be relevant to the requirement, with a sufficient level of detail that provides confidence in the Tenderer’s established past experience in similar and relevant projects/contracts. Required to have: • Cyber Essentials and/or ISO 27001 Accreditations or Competencies can be equivalents and can be confirmed will be in place in time for the start of the Contract.

Submission & procedure

Enquiry deadline
21 Apr 2026, 11:00 am
Submission deadline
28 Apr 2026, 11:00 am
Submission address
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=103569&TID100108762&B=
Electronic submission
Yes
Procedure
Open procedure