Fleet Management
Estimated value
—
Awarded value
—
Suppliers
0
Lots
1
Published
16 Feb 2026
Description
The purpose of this procurement event will be for the sourcing of a centralised Fleet Management solution (SaaS) that consolidates all transport data sources into a unified platform, enabling improved operational efficiency, compliance and more strategic decision-making. Currently, this project is focused on centralising data records for Heavy Goods Vehicles (HGV) only. However, there are plans to extend the use of the chosen SaaS solution to Light Commercial Vehicles (LCV), enabling centralised management of all WWU commercial transportation, assuming the management of HGVs is deemed successful. The Supplier shall provide, implement, integrate and support the SaaS Solution encompassing these functions ensuring it is scalable and configurable.
Scope
- Reference
- ocds-h6vhtk-06553b
- Total value
- £2,000,000 including VATAbove the relevant threshold
- Commercial tool
- Standalone contract
- Contract dates
- 31 Jul 2026 to 31 Jul 2029Possible extension to 31 Jul 2034
Contract Duration: The agreement will be established with a core contract length of 3 years plus options for extensions (2 + 2 + 1 years), subject to performance and business need. A maximum term of 8 years.
- Main category
- services
- CPV classifications
- 481000005011110050111110
- Contract locations
- UK, United Kingdom
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| System Functionality & Integration | — | quality | 10.00% |
| Cyber Security, Regulatory Compliance and Data Security | — | quality | 10.00% |
| Operational Resilience & Business Continuity | — | quality | 5.00% |
| User Experience & Accessibility | — | quality | 8.00% |
| Innovation and Future Proofing | — | quality | 7.00% |
| Implementation, Support and Maintenance | — | quality | 5.00% |
| Supplier Demonstration and Presentation | — | quality | 10.00% |
| Price | Whole Life Cost across term of contract | price | 40.00% |
| Commercial Compliance | — | price | 5.00% |
Submission & procedure
- Enquiry deadline
- 02 Mar 2026, 5:00 pm
- Submission address
- WWU is using Jaggaer for this procurement which means the Conditions of Participation (the "CoP") and the forms for submitting a Response are only available in electronic form. They can be accessed via a web browser at https://sourcing4wwu.ukp.app.jaggaer.com/web/login.html Suppliers must register at the "How to Register" link on the homepage. Once Suppliers have received their log in details, suppliers must request access to the tender documents by e-mailing wwuprocurement@wwutilities.co.uk; Please include your registration details on the e-mail as these will be required to provide access to the procurement documents.
- Electronic submission
- Yes
- Procedure
- Competitive flexible procedure