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Estimated value

£800k

goods

Awarded value

Suppliers

0

Lots

1

0 awarded

Published

17 Apr 2025

Description

The supply of lubricants is required to Hutchison Ports (UK) Ltd's ports namely: The Felixstowe Dock and Railway Company; Harwich International Port Limited; Thamesport (London) Limited. Hutchison Ports (UK) Ltd is contracting as agent only and shall have no liability under the agreement. Each ports liability shall be several. The Ports require various engine oils; industrial gear oils, automotive gear oils; hydraulic oils; transmission oils; ancilliary grades; grease, anti-freeze and Ad-blue to be delivered to site within five working days or three working days for emergency orders. Some items are required to be delivered in bulk. The supplier will also need to provide and maintain a bulk tank telemetry and monitoring system; and the Ports preference is for supplier self-delivery into the bulk tanks at each port following training. To avoid duplication of buying resources and in the interests of efficiency and single use telemetry system for these group companies, the supplier must be able to supply all three ports.

Scope

Reference
TC01371
Total value
£800,000 excluding VAT
£1,000,000 including VAT
Above the relevant threshold
Commercial tool
Standalone contract
Contract dates
01 Dec 2025 to 30 Nov 2028
Possible extension to 30 Nov 2029

The Ports have the right to extend the contract in event: - a tendered process has been delayed or has not resulted in a successful preferred supplier, or - instability of the lubricants market at time of renewal. For clarity this right is reserved for the Ports, not the Contractor.

Main category
goods
CPV classifications
09210000
Contract locations
Suffolk, United Kingdom
South East England, United Kingdom
East of England, United Kingdom

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
TechnicalTechnical – in addition to capability to provide requirements (and those as assessed at participation stage) can also provide: i) self-service deliveries demonstrated to be acceptable to the Purchaserquality10.00%
TechnicalTechnical – in addition to capability to provide requirements (and those as assessed at participation stage) can also provide: Contractor led telemetry monitoringquality10.00%
TechnicalEco label products.quality10.00%
Chargesmost competitively (lowest) priced – based on standard (not Eco label products)cost50.00%
DeviationsNo material deviations to Form of Contract – Deviations will be considered material if they could result in i) additional cost or ii) additional risk to the Purchasersquality20.00%

Submission & procedure

Submission address
The Purchaser's use Proactis e-tender platform: https://procontract.due-north.com/SupplierRegistration/Register Suppliers who are registered on the Proactis e-tender platform can search for this tender opportunity under 'Hutchison Ports UK'. Suppliers who are not registered will need to register then search for the opportunity. Search 'Proactis Supplier Registration' or use the link above.
Electronic submission
Yes
Procedure
Competitive flexible procedure