Contract Award Notice for Cadw Grounds Maintenance
Estimated value
—
Awarded value
£2.6m
Suppliers
4
Lots
6
Published
13 Jan 2026
Description
Contract Award Notice following completion of evaluation. Standstill period will expire midnight 22/01/2026.
Scope
- Reference
- C305/2024/2025
- Commercial tool
- Standalone contract
- Contract dates
- 30 Sept 2025 to 30 Sept 2027Possible extension to 30 Sept 2030
3 x 12 month extension options, each of 12 months
- CPV classifications
- 7731400045112700451127104511271277211500
- Contract locations
- Wales, United KingdomWales, United KingdomWales, United KingdomWales, United KingdomWales, United KingdomWales, United KingdomWales, United KingdomWales, United KingdomWales, United KingdomWales, United KingdomWales, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Evaluation | Technical Q1 (15%) - How would you implement a typical grounds maintenance job which includes trimming a perimeter hedge 250m long 1.8m tall, maintaining short grass (12-38mm) inside the monument 150m2, managing a wildflower meadow on the outside of the monument totalling 300m2 and three formal planters (2m2 each) next to the entrance of the site? Technical Q2 (10%) - How would you manage controlling the woody growth (trees 2-3m tall with stems 5cm thick) around the outside of a monument on a steep slope? Technical Q3 (10%) - How would you control self-seeded vegetation on a monument? Technical Q4 (10%) - How will you deliver the day to day operations of the contract? Technical Q5 (5%) - Please provide evidence of where you have supported a customer with the development and/or revision of a grounds maintenance strategy? Technical Q6 (10%) - Please include up to 3 case studies that demonstrate your approach to delivering grounds maintenance to similar clients. | quality | 60.00% |
| Commercial Evaluation | Commercial Submission based on typical jobs based on requirements of the specification | price | 40.00% |
| Technical Evaluation | Technical Q1 (15%) - How would you implement a typical grounds maintenance job which includes trimming a perimeter hedge 250m long 1.8m tall, maintaining short grass (12-38mm) inside the monument 150m2, managing a wildflower meadow on the outside of the monument totalling 300m2 and three formal planters (2m2 each) next to the entrance of the site? Technical Q2 (10%) - How would you manage controlling the woody growth (trees 2-3m tall with stems 5cm thick) around the outside of a monument on a steep slope? Technical Q3 (10%) - How would you control self-seeded vegetation on a monument? Technical Q4 (10%) - How will you deliver the day to day operations of the contract? Technical Q5 (5%) - Please provide evidence of where you have supported a customer with the development and/or revision of a grounds maintenance strategy? Technical Q6 (10%) - Please include up to 3 case studies that demonstrate your approach to delivering grounds maintenance to similar clients. | quality | 60.00% |
| Commercial Evaluation | Commercial Submission based on typical jobs based on requirements of the specification | price | 40.00% |
Participation
Conditions suppliers must meet to bid.
Refer to tender documentation
Submission & procedure
- Procedure
- Open procedure
Award details· 6 awards
Awarded supplier(s), contract period and value as published in the award notice.
Awarded value
£648k
Award date
09 Jan 2026
Contract start
26 Jan 2026
Contract end
25 Jan 2028
Lots · 6 total
Divisions of the contract. Each lot can be awarded separately.
| Lot | Title | Est. value | Status |
|---|---|---|---|
| 1 | North east Wales | £540k | complete |
| 2 | North west Wales | £648k | complete |
| 3 | Ynys Mon | £432k | complete |
| 4 | South east Wales | £792k | complete |
| 5 | South central Wales | £504k | complete |
Award 1· 1 supplier
Awarded 09 Jan 2026 · Contract period 26 Jan 2026 — 25 Jan 2028
Award 2· 1 supplier
Awarded 09 Jan 2026 · Contract period 26 Jan 2026 — 25 Jan 2028
Award 3· 1 supplier
Awarded 09 Jan 2026 · Contract period 26 Jan 2026 — 25 Jan 2028
Award 4· 1 supplier
Awarded 09 Jan 2026 · Contract period 26 Jan 2026 — 25 Jan 2028
Award 5· 0 suppliers
Awarded —
Award 6· 0 suppliers
Awarded —
Total lots
6
Awarded
6
Estimated total
£3.6m
Awarded total
£2.6m
North east Wales
Start
30 Sept 2025
End
30 Sept 2027
Estimated
£540k
CPV
North west Wales
Start
30 Sept 2025
End
30 Sept 2027
Estimated
£648k
CPV
Ynys Mon
Start
30 Sept 2025
End
30 Sept 2027
Estimated
£432k
CPV
South east Wales
Start
30 Sept 2025
End
30 Sept 2027
Estimated
£792k
CPV
South central Wales
Start
30 Sept 2025
End
30 Sept 2027
Estimated
£504k
CPV
South west Wales
Start
30 Sept 2025
End
30 Sept 2027
Estimated
£684k
CPV
Other contracts from Llywodraeth Cymru / Welsh Government
Full notice and award history for this contracting authority is on the buyer profile.
Other contracts awarded to H Whittaker & Son Cymru Ltd· 1
Cross-buyer view of this supplier's public-sector wins.
| Title | Type | Value | Published |
|---|---|---|---|
| Contract Details Notice for Cadw Grounds Maintenance | contract | — | 05 Feb 2026 |