YPO - 001183 - Fire Safety Products & Associated Services
Yorkshire Purchasing OrganisationcontractFind a Tender ↗Ref ocds-h6vhtk-059b0cProcurement Act 2023SME suitableVCSE suitableactive
Estimated value
£4.0m
services
Awarded value
—
Suppliers
0
Lots
7
0 awarded
Published
21 May 2026
Deadline 15 Jun 2026
Description
YPO are looking for Suppliers to be appointed onto a Framework Agreement following a Competitive Tendering Procedure for the supply of Fire Safety Products and Associated Services, for use in the Education market and Local Authority sectors. This Framework is designed to meet the needs of YPO and Other Contracting Authorities by establishing an agreement where the end customer will place the order with the Supplier and the Supplier delivered direct to the end customer. The Framework Agreement will cover the maximum period of 4-years from 1st August 2026 to 31st July 2030 with 1 options to extend for 24-months (subject to an annual review, incorporating price re-establishment and KPI performance.) after the initial first 2-years (1st August 2026 - 31st July 2028). The Framework has an estimated value of between £4.8m and £7.2m inclusive of VAT for the maximum life of the Framework (4-years) and any Call-off Contracts. All references in these documents to values and/or volumes of business are for guidance only and there is no guarantee of any business.
Scope
- Reference
- 001183
- Total value
- £4,000,000 excluding VAT£4,800,000 including VATAbove the relevant threshold
- Commercial tool
- Standalone contract
- Contract dates
- 31 Jul 2026 to 31 Jul 2028Possible extension to 31 Jul 2030
1 options to extend for 24-months subject to an annual review, incorporating price re-establishment and KPI performance, after the initial first 2-years (1st August 2026 - 31st July 2028.
- Main category
- services
- CPV classifications
- 3511000051700000
- Contract locations
- UK, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)Voluntary, community and social enterprises (VCSE)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality / None-cost | Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology. Sub-criteria will include: Manufacture & service delivery protocols and logistics - 12.5% Delivery of fire safety training materials, qualifications and field experience - 12.5% Customer experience, customer service and complaints procedures and recalls - 12.5% Commitments to industry standards inc. disposal legislation i.e., POPs - 12.5% | quality | 50.00% |
| Cost | Price evaluations will be conducted using CIPFA % difference model for each Lot a tenderer is bidding for. The submitted price is compared using a % price difference model and then scored against the weighted criteria. The % difference model allocates the lowest price submissions and the highest price the lowest score. The % difference is scored on the % difference between the lowest price and the price submitted. Where a price submitted exceeds the lowest price submission by more than 100%, this will result in the Tenderer being awarded a '0' for price. The pricing card accounts for 20% out of the total 30% of the cost award criteria. The remaining 10% will be for the commercial award question. Suppliers will not be ranked; customers will complete their own desktop analysis of all successful suppliers before awarding the MAT supplier against their requirements. For awards Without Competition however, pre-agreed pricing (via the Pricing Card) will be provided to customers to assist with their analysis. Pricing fixed for 12-months from the commencement of the Framework. Price changes after the initial period are then subject to agreement in line with relevant inflation rates - any price increases/decreases must be agreed in writing at least 45 working days before implementation and an option to renew annually - for information only. The commercial award questions scores will be added to the price card scores and the full 30% overall score will be the total 'cost' score. The commercial award questions will be based on scenarios to include value for money such as, what discounts suppliers can offer to customers and how they might control their costs for inflation etc. 0-5 scoring methodology. Sub-criteria will include: Minimising, reducing and controlling costs in supply - 10%. | cost | 30.00% |
| Social Value & Sustainability | Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5). 0-5 scoring methodology. Sub-criteria to include: Theme 1, 3 and 5 - 15% (5% for each) Modern Slavery - 5% Social Value threshold will be set out as 50% of the overall score i.e., 10% out of the 20% available (half the available score) for Social Value and suppliers must score this as a minimum to be awarded a place on the Framework. 20% is mandated by YPO. | quality | 20.00% |
| Social Value & Sustainability | Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5). 0-5 scoring methodology. Sub-criteria to include: Theme 1, 3 and 5 - 15% (5% for each) Modern Slavery - 5% Social Value threshold will be set out as 50% of the overall score i.e., 10% out of the 20% available (half the available score) for Social Value and suppliers must score this as a minimum to be awarded a place on the Framework. 20% is mandated by YPO | quality | 20.00% |
| Cost | Price evaluations will be conducted using CIPFA % difference model for each Lot a tenderer is bidding for. The submitted price is compared using a % price difference model and then scored against the weighted criteria. The % difference model allocates the lowest price submissions and the highest price the lowest score. The % difference is scored on the % difference between the lowest price and the price submitted. Where a price submitted exceeds the lowest price submission by more than 100%, this will result in the Tenderer being awarded a '0' for price. The pricing card accounts for 20% out of the total 30% of the cost award criteria. The remaining 10% will be for the commercial award question. Suppliers will not be ranked; customers will complete their own desktop analysis of all successful suppliers before awarding the MAT supplier against their requirements. For awards Without Competition however, pre-agreed pricing (via the Pricing Card) will be provided to customers to assist with their analysis. Pricing fixed for 12-months from the commencement of the Framework. Price changes after the initial period are then subject to agreement in line with relevant inflation rates - any price increases/decreases must be agreed in writing at least 45 working days before implementation and an option to renew annually - for information only. The total price including any discounts for each line will be used for evaluation purposes. The commercial award questions scores will be added to the price card scores and the full 30% overall score will be the total 'cost' score. The commercial award questions will be based on scenarios to include value for money such as, what discounts suppliers can offer to customers and how they might control their costs for inflation etc. 0-5 scoring methodology. Sub-criteria will include: Minimising, reducing and controlling costs in supply - 10%. | cost | 30.00% |
| Quality / None-cost | Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology. Sub-criteria will include: Manufacture & service delivery protocols and logistics - 10% Delivery of fire safety training materials, qualifications and field experience - 10% Customer experience, customer service and complaints procedures and recalls - 10% Fire risk assessments and fire safety surveys - 10% Commitments to industry standards inc. disposal legislation i.e., POPs - 10% | quality | 50.00% |
| Cost | Cost will be a full 30% from the commercial award criteria. 0-5 scoring methodology. Sub-criteria will include: Minimising, reducing and controlling costs in supply - 10%. Pricing will be established at call-off stage via Competitive Selection Process. | cost | 30.00% |
| Quality / None-cost | Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology. Sub-criteria will include: Manufacture & service delivery protocols and logistics - 10% Delivery of fire safety training materials, qualifications and field experience - 10% Customer experience, customer service and complaints procedures and recalls - 10% Fire risk assessments and fire safety surveys 10% Commitments to industry standards inc. disposal legislation i.e., POPs - 10% Suppliers awarded a place on both Lots 1 and 4 will be automatically awarded a place on this Lot. | quality | 50.00% |
| Cost | Cost will be a full 30% from the commercial award criteria. 0-5 scoring methodology. Sub-criteria will include: Minimising, reducing and controlling costs in supply - 10%. Pricing will be established at call-off stage via Competitive Selection Process. Suppliers awarded a place on both Lots 1 and 4 will be automatically awarded a place on this Lot. | cost | 30.00% |
| Social Value & Sustainability | Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5). 0-5 scoring methodology. Sub-criteria to include: Theme 1, 3 and 5 - 15% (5% for each) Modern Slavery - 5% Social Value threshold will be set out as 50% of the overall score i.e., 10% out of the 20% available (half the available score) for Social Value and suppliers must score this as a minimum to be awarded a place on the Framework. 20% is mandated by YPO. Suppliers awarded a place on both Lots 1 and 4 will be automatically awarded a place on this Lot. | quality | 20.00% |
| Quality / None-cost | Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology. Sub-criteria will include: Manufacture & service delivery protocols and logistics - 10% Delivery of fire safety training materials, qualifications and field experience - 10% Customer experience, customer service and complaints procedures and recalls - 10% Fire risk assessments and fire safety surveys 10% Commitments to industry standards inc. disposal legislation i.e., POPs - 10% Suppliers awarded a place on both Lots 2 and 4 will be automatically awarded a place on this Lot. | quality | 50.00% |
| Cost | Cost will be a full 30% from the commercial award criteria. 0-5 scoring methodology. Sub-criteria will include: Minimising, reducing and controlling costs in supply - 10%. Pricing will be established at call-off stage via Competitive Selection Process. Suppliers awarded a place on both Lots 2 and 4 will be automatically awarded a place on this Lot. | cost | 30.00% |
| Social Value & Sustainability | Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5). 0-5 scoring methodology. Sub-criteria to include: Theme 1, 3 and 5 - 15% (5% for each) Modern Slavery - 5% Social Value threshold will be set out as 50% of the overall score i.e., 10% out of the 20% available (half the available score) for Social Value and suppliers must score this as a minimum to be awarded a place on the Framework. 20% is mandated by YPO. Suppliers awarded a place on both Lots 2 and 4 will be automatically awarded a place on this Lot. | quality | 20.00% |
| Quality / None-cost | Based on equally weighted, open questions. Evidence included will be scored as part of the question. 0-5 scoring methodology. Sub-criteria will include: Manufacture & service delivery protocols and logistics - 10% Delivery of fire safety training materials, qualifications and field experience - 10% Customer experience, customer service and complaints procedures and recalls - 10% Fire risk assessments and fire safety surveys 10% Commitments to industry standards inc. disposal legislation i.e., POPs - 10% Suppliers awarded a place on both Lots 3 and 4 will be automatically awarded a place on this Lot. | quality | 50.00% |
| Cost | Cost will be a full 30% from the commercial award criteria. 0-5 scoring methodology. Sub-criteria will include: Minimising, reducing and controlling costs in supply - 10%. Pricing will be established at call-off stage via Competitive Selection Process. Suppliers awarded a place on both Lots 3 and 4 will be automatically awarded a place on this Lot. | cost | 30.00% |
| Social Value & Sustainability | Evaluation based on open, scored questions related to relevant Priority Themes (1, 3 and 5). 0-5 scoring methodology. Sub-criteria to include: Theme 1, 3 and 5 - 15% (5% for each) Modern Slavery - 5% Social Value threshold will be set out as 50% of the overall score i.e., 10% out of the 20% available (half the available score) for Social Value and suppliers must score this as a minimum to be awarded a place on the Framework. 20% is mandated by YPO. Suppliers awarded a place on both Lots 3 and 4 will be automatically awarded a place on this Lot. | quality | 20.00% |
Participation
Conditions suppliers must meet to bid.
Please refer to the procurement documents
Submission & procedure
- Enquiry deadline
- 28 May 2026, 4:00 pm
- Submission deadline
- 15 Jun 2026, 4:00 pm
- Submission address
- http://ypo2.my.site.com/s/Welcome ↗
- Electronic submission
- Yes
- Procedure
- Open procedure
Lots · 7 total
Divisions of the contract. Each lot can be awarded separately.
| Lot | Title | Est. value | Status |
|---|---|---|---|
| 1 | Active Fire Safety Equipment - Supply Only | £4.0m | active |
| 2 | Service of Active Fire Safety Equipment | £4.0m | active |
| 3 | Supply and Service/Maintenance of Active Fire Safety Equipment - Combined | £4.0m | active |
| 4 | Fire Risk Assessments and Fire Safety Surveys | £4.0m | active |
| 5 | Multi-Lot Call-offs for Active Fire Safety Equipment - Lots 1 and 4 | £4.0m | active |