Window Cleaning Service Framework

UNIVERSITY OF LANCASTERcontractFind a TenderRef ocds-h6vhtk-064b28Procurement Act 2023SME suitableclosed for bids
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Estimated value

£540k

services

Awarded value

Suppliers

0

Lots

2

0 awarded

Published

09 Feb 2026

Deadline 09 Mar 2026

Description

The University, Lancaster University, Bailrigg, LA1 4YW, is inviting tenders on the terms set out in this Invitation to Tender (ITT) to establish a multi-lot Framework agreement for an on-going requirement for Window Cleaning to Academic and Student Residential buildings (both internally & externally). The cleaning is to include windowsills & wiping of frames, glass canopies and main entrances, all internal glass including glass office partitions; glass balustrades and all glass in atrium areas including lifts on campus and at Health Innovation One (HIO); and Chancellor's Wharf, Lancaster City centre. Normally window cleaning takes place: • Externally once a year • Internally once a year Window cleaning is generally scheduled between March and September each year with occasional requests during the remainder of the year for VIP events. Some of the Student Residence buildings are required for Conference/Summer School accommodation after the students have vacated them so please be aware that approximately 20% of the Residences included in Lot 2 have to be cleaned/turnaround in anything from a 2 to 7-day timeframe Lancaster University aims to establish a Framework consisting of two Lots with up to three or four suppliers on each Lot.

Scope

Reference
SP/25/1425
Total value
£540,000 excluding VAT
£648,000 including VAT
Above the relevant threshold
Commercial tool
Standalone contract
Contract dates
31 Mar 2026 to 31 Mar 2028
Possible extension to 31 Mar 2030

The contract start date will be around 01/04/2026 and complete by 31/03/208 for a duration of 24 months, extended/reviewed in 12 month intervals to a maximum of 31/03/30 (maximum 4 year contract) subject to the agreement of both parties and contractual performance.

Main category
services
CPV classifications
90911000
Contract locations
North West England, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
CostLot 1cost30.00%
Qualityquality70.00%

Participation

Conditions suppliers must meet to bid.

As set out in the Tender Documents

Submission & procedure

Enquiry deadline
02 Mar 2026, 10:00 am
Submission deadline
09 Mar 2026, 10:00 am
Submission address
This ITT has been made available to potential tenderers through the University's electronic tendering (e-tendering) portal: https://in-tendhost.co.uk/lancaster/aspx/Home Tenderers must submit their responses to the ITT through this same portal. All aspects (documents/attachments/responses) of the tender return can and must be submitted via the e-tendering portal. Please do not also post the University a hardcopy of your tender return unless specifically instructed to do so. Use of the portal does not require the purchase of high specification IT equipment or connections, nor high level personal IT skills/capabilities. Access to the portal and advice/training is free of charge. Advice is available on system use only, and not for basic IT skills or software set up. In-Tend Support: Phone: 0845 557 8079 E-mail: support@in-tend.com Web: https://in-tendhost.co.uk/lancaster/aspx/Help The University is committed to utilising this portal for all current and future business/procurement opportunities. Users only need register (for free) with the portal once to obtain long term access to the University's tender information.
Electronic submission
Yes
Procedure
Open procedure

Lots · 2 total

Divisions of the contract. Each lot can be awarded separately.

View all →
LotTitleEst. valueStatus
1Academic buildings£490kactive
2Residential buildings£50kactive