SUPPLY AND INSTALLATION OF A WEBCASTING AND ASSOCIATED SERVICES SYSTEM
Estimated value
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Awarded value
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Suppliers
1
Lots
1
Published
28 Apr 2026
Description
West Midlands Combined Authority (WMCA) is currently reviewing its on-site facilities for the delivery and management of public meetings to improve accessibility for members, and visibility to the public, in advance of proposed legislative changes to meeting protocols, as directed by the UK Government’s recent consultation on remote attendance and proxy voting in local government. The main room will seat up to 43 people, with an adjacent public viewing area for 10 additional people. WMCA are looking to secure the supply and installation of a webcasting solution with works to be completed by 31st May 2026 to coincide with the start of the 2026/27 municipal year.
Scope
- Reference
- PRT-LGSERV-ESG-2025-0008
- Commercial tool
- Standalone contract
- Contract dates
- 29 Apr 2026 to 29 Apr 2029Possible extension to 29 Apr 2031
2 x 12 month optional extension periods
- CPV classifications
- 302372404821900032321200
- Contract locations
- UK, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical/ Quality assessment | Suppliers will be asked to submit responses to 6 questions, of which the total scores amount to a maximum of 50%. Criteria include: -Technical Design - Maintenance and Support - Software - Accessibility, Equality, Diversity and Inclusion - Implementation - Hardware | quality | 50.00% |
| Commercial | — | price | 30.00% |
| Demonstration | Only the 3 bidders who have scored the highest within the technical/ quality assessment will be successful in being invited to the demonstration assessement. There are 3 scenarios - Hybrid meeting - Technical failure response - Data import and export | quality | 20.00% |
Submission & procedure
- Procedure
- Competitive flexible procedure
Award details
Awarded supplier(s), contract period and value as published in the award notice.
Awarded value
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Award date
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Contract start
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Contract end
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