GLA Electronic Vote Counting System
Estimated value
—
Awarded value
£12.4m
Suppliers
1
Lots
1
Published
29 May 2026
Description
This Contract Award Notice is issued in accordance with the Procurement Act 2023 to notify the market of the intention to award a contract and to formally commence the standstill period for the provision of an Electronic Vote Counting System, which includes the supply of all scanners, networking and associated technology systems, display equipment, technology / digital systems for capturing information from all London Local Authorities, ballot papers and ballot boxes, as well as distribution to the nominated destinations in each London Local Authority for the London Mayoral and London Assembly election in 2028. The scope includes the design and implementation of the full training on using the E-Counting System.
Scope
- Reference
- ICT14878
- Commercial tool
- Standalone contract
- Contract dates
- 31 May 2026 to 01 Jun 2029Possible extension to 31 May 2032
There will be an option to extend the initial contract term to cover GLA London Mayor of London and London Assembly Elections in 2032.
- CPV classifications
- 7200000079999100
- Contract locations
- UK, United Kingdom
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Response | Quality criteria consist of technical requirements and social value (100 quality points) The technical elements listed below carries a total maximum of 90 quality points score (out of 100) in the evaluation of tender responses against the quality criteria. - Electronic Counting Solution (46 points) - Ballot Paper, Boxes and Seals (6.5 points) - Count Centre (2.5 points) - Counting the Count (19 points) - Service Provider's Site (1.5 points) - Approach to Quality Sustainability and Environment (1.5 points) - Project and Delivery Management (5 points) - Compliance with electoral law (3 points) - Transparency (2.5 points) - Security and Compliance with Standards (2.5 points) TfL may refine an award criterion as part of the competitive flexible procedure in accordance with PA2023 section 24. | quality | — |
| Social Value | Social Value carries a total maximum of 10 quality points score (out of 100) against the quality criteria. Qualitative (7 points) Quantitative (3 points) | quality | — |
| Financial Response | The Bidder's completed Financial Response (Pricing Schedules for Option 1 and Option 2) template including fixed price milestone costs for two (2) pricing options. | quality | — |
Participation
Conditions suppliers must meet to bid.
Details are provided in the Procurement Specific Questionnaire. This procurement process is being conducted electronically on TfL's e-Tendering portal SAP Ariba and suppliers must be registered on SAP Ariba to participate in this opportunity. Please refer to submission instructions specified within this Tender Notice.
Submission & procedure
- Procedure
- Competitive flexible procedure
Award details
Awarded supplier(s), contract period and value as published in the award notice.
Awarded value
£12.4m
Award date
28 May 2026
Contract start
29 Jun 2026
Contract end
30 Jun 2029