Wessex Learning Trust - Provision of Human Resources Information System

WESSEX LEARNING TRUSTcontractFind a TenderRef ocds-h6vhtk-059adaProcurement Act 2023SME suitablepending
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Estimated value

Awarded value

£1.0m

Awarded 17 Dec 2025

Suppliers

1

1 SME

Lots

1

1 awarded

Published

05 Jan 2026

Description

This tender opportunity was issued by Wessex Learning Trust ("the Trust"). The contract will be for the provision of a cloud-based HR System and the intention is to have fully implemented and operational systems in place for September 2026. Key products and services will include: a. Bespoke Services - Bidders are encouraged to assess how they can deliver the HR Management Information System, demonstrating its effectiveness, how it will benefit the HR service whilst promoting efficiency. b. Greater digitalisation, including employee and manager self-service. c. Human Resources functions: enhanced efficiency of back-office services to enable effective absence management, contract management, case management and reporting. d. The option to include Onboarding (including monitoring pre-employment checks), Establishment Management and Applicant Tracking, Performance and Learning management. e. Support and account management: to include an effective and efficient transition/implementation, beneficial SLAs, contract reviews and KPI monitoring.

Scope

Reference
WLT01.01
Commercial tool
Standalone contract
Contract dates
01 Apr 2026 to 31 Mar 2029
Possible extension to 31 Mar 2032

Option of three further one year extensions (3+1+1+1)

CPV classifications
48450000
48400000
Contract locations
South West England, United Kingdom
Particular suitability
Small and medium-sized enterprises (SME)

Award criteria

Criteria the buyer will use to evaluate bids.

NameDescriptionTypeWeighting
Technical FunctionalityTechnical Functionalityquality10.00%
Core HR FunctionalityCore HR Functionalityquality17.50%
Technical RequirementsTechnical Requirementsquality7.50%
Support & MaintenanceSupport & Maintenancequality7.50%
Account ManagementAccount Managementquality7.50%
Implementation & TrainingImplementation & Trainingquality7.50%
Added ValueAdded Valuequality2.50%
CostCostcost40.00%

Participation

Conditions suppliers must meet to bid.

A financial appraisal will be based upon a credit check

Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the requirements indicated below: Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the requirements indicated below: • Cyber Essentials • ISO/IEC 27001 – Information Security Management or equivalent • ISO 9001 – Quality Management Systems or equivalent Confirm you have experience of similar contract delivery of implementing and supporting a cloud based HR system with capability of adding in a payroll service to the education sector. Three previous contract examples to be provided.

Submission & procedure

Procedure
Open procedure

Award details

Awarded supplier(s), contract period and value as published in the award notice.

Awarded value

£1.0m

Award date

17 Dec 2025

Contract start

31 Mar 2026

Contract end

01 Apr 2029

Awarded to