Wessex Learning Trust - Provision of Human Resources Information System
Estimated value
—
Awarded value
£1.0m
Suppliers
1
Lots
1
Published
05 Jan 2026
Description
This tender opportunity was issued by Wessex Learning Trust ("the Trust"). The contract will be for the provision of a cloud-based HR System and the intention is to have fully implemented and operational systems in place for September 2026. Key products and services will include: a. Bespoke Services - Bidders are encouraged to assess how they can deliver the HR Management Information System, demonstrating its effectiveness, how it will benefit the HR service whilst promoting efficiency. b. Greater digitalisation, including employee and manager self-service. c. Human Resources functions: enhanced efficiency of back-office services to enable effective absence management, contract management, case management and reporting. d. The option to include Onboarding (including monitoring pre-employment checks), Establishment Management and Applicant Tracking, Performance and Learning management. e. Support and account management: to include an effective and efficient transition/implementation, beneficial SLAs, contract reviews and KPI monitoring.
Scope
- Reference
- WLT01.01
- Commercial tool
- Standalone contract
- Contract dates
- 01 Apr 2026 to 31 Mar 2029Possible extension to 31 Mar 2032
Option of three further one year extensions (3+1+1+1)
- CPV classifications
- 4845000048400000
- Contract locations
- South West England, United Kingdom
- Particular suitability
- Small and medium-sized enterprises (SME)
Award criteria
Criteria the buyer will use to evaluate bids.
| Name | Description | Type | Weighting |
|---|---|---|---|
| Technical Functionality | Technical Functionality | quality | 10.00% |
| Core HR Functionality | Core HR Functionality | quality | 17.50% |
| Technical Requirements | Technical Requirements | quality | 7.50% |
| Support & Maintenance | Support & Maintenance | quality | 7.50% |
| Account Management | Account Management | quality | 7.50% |
| Implementation & Training | Implementation & Training | quality | 7.50% |
| Added Value | Added Value | quality | 2.50% |
| Cost | Cost | cost | 40.00% |
Participation
Conditions suppliers must meet to bid.
A financial appraisal will be based upon a credit check
Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the requirements indicated below: Please confirm whether you already have, or can commit to obtain, prior to the award of the contract, the requirements indicated below: • Cyber Essentials • ISO/IEC 27001 – Information Security Management or equivalent • ISO 9001 – Quality Management Systems or equivalent Confirm you have experience of similar contract delivery of implementing and supporting a cloud based HR system with capability of adding in a payroll service to the education sector. Three previous contract examples to be provided.
Submission & procedure
- Procedure
- Open procedure
Award details
Awarded supplier(s), contract period and value as published in the award notice.
Awarded value
£1.0m
Award date
17 Dec 2025
Contract start
31 Mar 2026
Contract end
01 Apr 2029