Description
The purpose of the RFP is to source 557 tablets and cases. delivery and handover of the tablets and cases will take place in Freetown, Sierra Leone. Specification for tablet: 8" screen, minimum 2GB RAM, minimum storage 32GB, Wi-Fi+4G, SD card slot, quality camera. Prices tendered must be firm, fixed and valid for 90 days following the closing date for submission of RFP responses. Prices tendered must be for delivery of tablets to the Company's offices in Freetown, Sierra Leone and must include any and all applicable administration, shipping, handling, import registration and taxation cost. Prices tendered must be inclusive of warranty, tenders based in Sierra Leone must specify their tender price in Leones (SLE), tenderers based elsewhere my specify their tender price in SLE, USD, GBP or EUR, the common currency for evaluation purposes is SLE and all tender prices specified in other currencies will be converted to SLE at the selling exchange rate quoted by the central bank of Sierra Leone on the closing date for submission of RFP responses. No element of advance payment will be available for this requirement. Bidding is open to all suppliers who can demonstrate the capacity to delivery without advance payment. Delivery and handover of the tablets and cases is expected to take place at the Company's offices in Freetown, Sierra Leone within 4 weeks of the placing of an order with selected supplier. Suppliers based in Sierra Leone will be paid in Leones (SLE), suppliers based else where may be paid in SLE, GBP, USD or EUR in accordance with the currency specified in the suppliers tender price. Payment will be conditionals upon delivery and acceptance by the Company of the tablets. Tablets will only be accepted if they conform to the agreed specification and are free from defects. The supplier may submit to the Company a single invoice for full and final payment upon acceptance of the tablets by the Company, payment to the supplier will be made within 30 days following receipt by the Company of a valid invoice.
Tendered based in or having representatives or agents in Sierra Leone must submit sealed bids in hard copy by the deadline to the following address:
Mott MacDonald (Sierra Leone) Limited
24 Regent Road, Opposite Orange office
Hill Station
Freetown, Sierra Leone,
or by email to MMSL.Procurement@mottmac.com
Bid envelopes must be clearly marked "RFP1088.33-Tablets and Cases-Sierra Leone" Bids submitted by email will remain unopened and unread until after the deadline.
Tenderers RFP responses must contain the following set out clearly and unambiguously:
The name of the manufacturer and precise model designation of the tablets offered
The full specification of the tablets offered
The tenderers unit price for the tablet offered inclusive of any and all applicable administration shipping handling import registration and taxation costs (including but not limited to import duties and sales taxes)
Bids will be opened at 09:30 hrs (Sierra Leone time)